Legal Secretary Trainee - Underfill - Qualifications Waived

this recruitment may close without further notice depending on the number of applications received. Applicants are encouraged to apply as soon as possible

nevada state public defender is hiring for a legal secretary trainee (under filling for a legal secretary
2), in ely. Legal secretaries in the public defender's office are the first contacts for the office, including greeting the public, answering telephones, screening and/or directing all incoming calls from attorneys, clients, and general public. The individual in this position will ideally have prior clerical or secretarial experience in legal environments, preferably criminal law. The individual will ideally have experience drafting legal documents.

The individual in the position must be able to download and process documentation and discovery from the courts and district attorneys in multiple offices. Potential employee must have excellent skills in dealing with the public, as well as the ability to handle difficult people and situations. Microsoft office 365 knowledge required. Knowledge of case management systems or legal database software preferred.

Incumbents possess knowledge and proficiency sufficient to work independently, with additional training as necessary.

legal secretaries perform specialized secretarial duties for attorneys, administrative law judges, and/or hearings/appeals officers including preparing legal documents and correspondence; calendaring; maintaining records; and providing assistance on routine problems and inquiries which are not of a legal nature.

per executive order , all minimum qualifications have been waived for this position until december 31, 2026. Please refer to the link for more information: (Use the "Apply for this Job" box below)./

graduation from high school or equivalent education and one year of general clerical experience; or an equivalent combination of education and experience.

• maintain current knowledge of assigned caseload and status of cases; provide general information to the public, state and local governments, attorneys, court personnel, and various office personnel; act as liaison between professional legal staff, departmental personnel, and the public; determine what information may be provided and which requests must be referred to professional legal staff; refer calls to another office if necessary.
• provide clerical support to assigned professional legal staff; receive and screen visitors and telephone calls; respond to inquiries on a variety of matters such as the status of pending cases; open and review incoming mail and determine priority of professional legal staff’s attention when routing; mail items according to postal and statutory requirements; maintain a calendar for professional legal staff’s appointments, due dates for documents, court appearances, conferences, meetings and other engagements;
  
  schedule meetings and training and make travel arrangements.
• draft routine correspondence, reports/statistics and other materials requiring specific knowledge of operational methods, policies and procedures for professional staff review; prepare and type requisitions and purchase orders, as required; process requests for payment and travel claims.
• format, prepare and type legal documents and correspondence in final format according to jurisdictional requirements, from rough draft, electronic documents, dicta phone, template or notes; proofread and review for proper citation format; prepare and attach exhibits, special sections such as indexes, table of points and authorities, certificates of service, and brief covers.
• process and file documents with appropriate courts or quasi-judicial bodies in accordance with the…