Purchasing Coordinator

Employment Status: Non-Exempt, Temporary or Internship

Work Location: New Albany, IN

Revision Date: 29, January 2026

The Purchasing Coordinator is responsible for monitoring, tracking, and expediting purchased components to ensure on-time delivery in support of production schedules. This role serves as a key communication link between suppliers, receiving, and internal stakeholders to proactively identify and resolve delivery risks, discrepancies, and material shortages. This role will also help support daily issue resolution (receiving & quality discrepancies, etc.) and will perform data entry / administrative tasks to help improve the completeness and accuracy of system-stored information.

• Confirm purchase order receipt and delivery dates with suppliers
• Expedite parts requiring earlier delivery or that are past due
• Maintain frequent communication with suppliers to monitor order status
• Escalate delivery risks and shortages as needed

• Manage shipment tracking numbers and monitor in-transit deliveries
• Verify deliveries arrive as expected and on schedule
• Resolve receiving discrepancies, including quantity, damage, or documentation issues, in coordination with suppliers and internal teams

• Communicate material status updates to Purchasing, Planning, and Manufacturing
• Update visual part tracking boards, dashboards, and reports
• Maintain accurate documentation related to order status and delivery performance

• Support prioritized improvement project activities which could include part counts, material storage setups, system data entry, or other
• Identify recurring delivery or receiving issues and support corrective actions
• Assist with process improvements related to expediting, tracking, and supplier communication

• Microsoft Office, especially Excel proficiency
• Experience talking to suppliers/vendors/customers on the phone
• Attention to detail and sense of urgency
• Ability to manage multiple priorities in a fast-paced environment
• Strong follow-up and organizational skills
• Clear, concise written and verbal communication
• Strong problem-solving and issue-resolution skills
• Prior purchasing, planning, shipping, or receiving experience preferred