Scheduling Coordinator

INTRODUCTION

At Trilogy, you’ll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long‑term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you’re supported, appreciated, and empowered to thrive in your career.

Assists the Director of Nursing to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedules nursing employees in accordance with current rules, regulations, and guidelines that govern the health center while meeting customer service needs.

• Creates the campus’ 4‑week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls‑offs, and pre‑planned leave.
• Manages, supports, and coordinates employees’ PTO requests, holiday rotations, and shift trades.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and ensures proper staff ratio to census.
• Manages Time and Attendance, including Attendance points, buy‑backs, and shift pick‑up incentives.
• Utilizes Smartlinx’s functionality to post open shifts, fill open shifts, and send employee messages.
• Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
• Provides direct patient care as needed based on the scope of your license or certification.

• High School Diploma or GED/HSE preferred.
• 1–3 years of relevant experience preferred.
• Current valid state CNA, QMA, LPN, or RN credential required. Non‑clinical candidates will be considered with the appropriate level of experience.

Compensation will be determined based on the relevant license or certification held, as well as the candidate’s years of experience.

US‑IN‑New Albany – The Villages at Historic Silver Crest, 1 Silvercrest Drive, New Albany, IN

• Medical, Dental, Vision Coverage – Includes free virtual doctor visits, with coverage starting in your first 30 days.
• Weekly pay + quarterly wage increases.
• Spending & Retirement Accounts – HSA with company match, Dependent Care, LSA, and 401(k) with company match.
• PTO + Paid Parental Leave – Paid time off and fully paid parental leave for new parents.
• Inclusive Care – No‑cost LGBTQIA+ support and gender‑affirming care coordination.
• Tuition & Student Loan Assistance – Financial support for education, certifications, and student loan repayment.

Trilogy is an equal‑opportunity employer. We are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Notice to applicants in WI, IN, OH, MI, & KY: for this type of employment, state law requires a criminal record check as a condition of employment.