Executive Assistant - Albany, OH

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

The Executive Assistant provides high-level administrative and operational support to multiple executives, ensuring efficient management of schedules, communications, projects, and departmental activities. This role serves as a key point of coordination between executives, internal stakeholders, and external partners while maintaining the highest level of professionalism, confidentiality, and organizational effectiveness.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Manage complex calendars for multiple executives, including scheduling meetings, appointments
• Coordinate and prioritize competing scheduling demands while ensuring optimal use of executive time.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Draft, edit, and distribute professional communications on behalf of executives.
• Track and follow up on action items, deadlines, and key deliverables.
• Assist with day-to-day business-related activities for site(s).
• Coordinate staff meetings, and special events.
• Prepare meeting materials, presentations, minutes, and follow-up summaries.
• Arrange conference rooms, catering and logistics as needed.
• Support all departmental and company meetings
• Coordinate domestic and international travel arrangements.
• Develop travel itineraries and ensure all necessary reservations are secured.
• Prepare and reconcile expense reports in accordance with company policies.
• Perform any other tasks/duties as assigned by management.

482939

Bachelors

Education Requirements and Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Bachelor’s degree required.

• Experience supporting multiple senior-level executives simultaneously.
• Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated professionalism, sound judgment, and initiative.
• Ability to work independently with minimal supervision.
• Ability to work overtime as needed.

• Ability to work in an office environment.
• Ability to sit, stand, and use a computer for extended periods.
• Occasional travel may be required.

New Albany

Ohio

Administrative and Support Services

Executive Assistant

American Regent