1st Shift Production Admin

Alene Candles LLC & Midwest is a private label, contract manufacturer that produces high-quality candles for some of the world’s most recognized retail, boutique, and cosmetic brands. With our headquarters in New Hampshire and locations in Ohio, we’ve been in business for 30 years. We are passionate about making the best products in the world, making safety our number one priority, and being an insanely great place to work.

The position is onsite and not remote.

Hours: 5am-1pm

• Maintain Alene’s Standards of Performance
  :
  Uphold company values by consistently meeting expectations for quality, efficiency, and professionalism.
• Comply with Safety and Housekeeping Policies
  :
  Adhere to established procedures to ensure a clean, safe, and compliant working environment at all times.

• Manage Inventory Transactions
  :
  Accurately enter and verify all inventory movements for chemicals, fragrances, dyes, and wax components using the ERP system.
• Process Wax Batch Records
  :
  Enter, issue, unissue, and receive materials for wax batch transactions to ensure real-time inventory accuracy and product traceability.
• Verify Inventory Data
  :
  Confirm transaction quantities and lot numbers; reconcile discrepancies through physical inventory checks as needed.
• Confirm material usage and status in ERP system
• Investigate and report missing or delayed components
• Provide timely shop order updates to prevent production delays or bottlenecks

• Print and Review Batch Sheets
  :
  Print, label, collect, and verify all completed batch sheets from wax production. Ensure all entries are legible, complete, and accurate.
• Archive Production Records
  :
  Scan and archive batch documentation for traceability, compliance, and audit readiness.

• Maintain Batch Schedule Plan
  :
  Update and monitor the Schedule Batch Plan to track production progress, support planning, and facilitate cross-department communication.
• Monitor ERP Data
  :
  Identify and resolve inconsistencies in inventory or production transactions; elevate unresolved issues to supervisors or support teams.

• Coordinate with Other Departments
  :
  Collaborate with Logistics, Quality, Planning, and Production to:
• Clarify material usage and availability
• Notify management of missing or delayed components
• Share updates on material or shop order status to prevent workflow disruptions
• Leadership Support
• Coordinate with Wax Supervisor and or Wax Lead if Wax Supervisor is not present to ensure department continuity, resolve issues, and maintain production flow.
• Support Department Oversight:
  Collaborate with Wax Supervisor/Lead to provide operational guidance and decision‑making support.

• Support Reporting Needs
  :
  Assist in preparing and maintaining daily, weekly, or monthly production and inventory reports as directed.
• Ensure Accurate Records
  :
  Organize and maintain inventory, batch, and transaction records for traceability, compliance, and audit purposes.

• Assist with Inventory Audits
  :
  Participate in cycle counts and year‑end physical inventory. Support warehouse and production teams during the process.

• Act as Backup Batch Technician
  :
  Step into batch technician duties when needed, including:
• Required to follow batch sheets and standard formulas to accurately identify and measure amounts and weights of components for each job when required or use prepared “kit” of materials ready for mixing. Complete all necessary paperwork thoroughly and accurately to meet company and customer SOPs.
• Maintain accurate records of each drum to track fragrance and other components
• Develop component knowledge to alert Supervision of low inventory levels or potential shortages and maintain records for proper and accurate inventory control.
• Review work schedules and work with Supervision to anticipate and meet production standards.
• Effective verbal and written communication
• The ability to add, subtract, multiply, and divide in all units of measurements.

• Additional Responsibilities as Assigned
  :
  Carry out…