Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to manage the company's financial transactions. This role focuses on processing purchase orders, handling expense reports, and resolving billing discrepancies, while ensuring the accuracy of invoices and payments. The ideal candidate will have strong Excel, MS Office, and accounting software skills, with experience in general ledger reconciliation and year-end reporting. Additionally, the role includes front desk duties such as answering phones and greeting visitors.

• Purchase Order Management:
  Responsible for creating, tracking, and managing purchase orders, ensuring timely receipt of goods and services.
• Expense Reports & Payment Requests:
  Process and manage employee expense reports, as well as in-house payment requests, ensuring compliance with company policies.
• Check Processing & Credit Memos:
  Assist in the timely processing of checks and preparation of credit memos for billing adjustments.
• Billing & Invoice Resolution:
  Research and resolve discrepancies related to billing and invoices, tracking discrepancies and coordinating with relevant parties to ensure accurate billing records.
• Accounting Software Proficiency:
  Utilize advanced knowledge of Excel, Outlook, and MS Office to create reports, manage records, and communicate effectively within the team.
• Year-End Reports & 1099 Filings:
  Assist with the preparation of year-end financial reports, including the preparation and distribution of 1099 forms to contractors and vendors.
• Remittance and Billing Statements:
  Manage and review remittance advices and billing statements for accuracy and completeness.
• General Ledger Reconciliation:
  Experienced in balancing and reconciling general ledgers, ensuring all accounts are accurate and up to date.
• Billing Cycles & Payment Schedules:
  Oversee the management of billing cycles, check runs, invoices, and statements, ensuring payments are processed on time.
• Front Desk Support:
  Provide front desk support by answering phones, responding to inquiries, and greeting visitors in a professional and welcoming manner.

• Proven experience in accounts payable
• Proficiency in Microsoft Office Suite, including Excel and Outlook.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Knowledge of accounting software and familiarity with general ledger management.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving abilities and customer service orientation.