Finance Assistant at Center Coastal Studies

Job Summary

The Center is looking for an experienced Finance Assistant to join the Administrative Office and support our Controller across a range of financial functions. The successful candidate will play a key role in maintaining accurate financial records and ensuring timely accounts payable processing, payments, and reporting.

• Process AP invoices accurately into accounting software
• Maintain organized paper and digital invoice/payment files
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor invoices and statements and resolve payment discrepancies
• Maintain accurate vendor records, including W-9s and payment information
• Respond to vendor inquiries regarding invoices and payment status
• Perform general ledger reconciliations, prepare journal entries, and assist with month-end close activities, including but not limited to:
  • Merchandise sales
  • Vessel cost analysis and expense allocation
  • Fixed assets
  • Fundraising software reporting
• Provide support during audits and tax filings, including requested documentation and reports
• Ensure compliance with company policies and accounting procedures
• Prepare annual 1099 statements and filings
• Serve as administrator for commercial insurance communications, applications, and renewals; field staff questions and requests regarding coverage
• Assist with other accounting and administrative duties as assigned

• Associate’s or Bachelor’s degree in Finance or Business Administration OR 3+ years of experience as a bookkeeper, accounting assistant or similar role
• Solid understanding of accounting principles and financial concepts
• Proficiency with accounting software such as Sage
• Proficiency with Microsoft Office Suite (Word, Excel), Adobe and Google Workspace
• Familiarity with non-profit accounting practices preferred

• Attention to detail and accuracy in data entry and record keeping
• Excellent organizational skills and ability to prioritize tasks and meet deadlines
• Effective written and verbal communication skills
• Ability to work independently and collaborate with cross-functional teams in a positive and supportive manner

• US Issued Driver’s License and/or access to reliable transportation
• Ability to lift 20 lbs as needed to move files or other office items.
• Availability for additional hours as needed during periods of higher work volume
• Health and dental insurance are available to you and your family after a one month probation period; the employee contributes one third of the cost and the Center contributes two thirds. CCS is currently enrolled in a Blue Cross Blue Shield PFA health plan, and dental insurance is provided by Delta Dental.
• Holidays:
  Regular full and part-time employees receive 13 paid federal holidays per year
• PTO:
  Regular full and part-time employees accrue PTO at the end of each month. Accruals are based upon a 40-hour work week, and full time employees earn 176 Hours PTO for the first year. PTO is pro-rated for eligible employees who work less than 40 hours per week.
• Long-term disability insurance:
  Provided at no cost to the employee after one full month of employment. In the event of a long-term disability, the LTD plan pays 60% of your base monthly pay.
• Life insurance of $50,000:
  Provided at no cost to the employee after one full month of employment.
• Retirement plan:
  The Center maintains a 403 (b) retirement plan with TIAA. Employees may begin to contributing a percentage of their gross income beginning six months after hire. The Center contributes to each employee’s account, matching up to 100% of a 3% contribution, and 50% of a 3-5% contribution.