Academic Department Coordinator; Latinx & Latin American Studies, Asian American & Pacific Isla

Academic Department Coordinator – Amherst College

Amherst College invites applications for the Academic Department Coordinator, a 30‑hour‑per‑week position during the academic year (42 weeks). Salary range: $27–$34.00 per hour. The role provides comprehensive administrative support for three programs:
Latinx and Latin American Studies (LLAS), Asian American and Pacific Islander Studies (AAPI), and Biochemistry/Biophysics (BCBP). Office location is on campus; the position requires presence four days per week during class sessions.

• Faculty support:
  Attend program meetings, prepare materials for the chair, and assist with clerical, ordering, and scheduling tasks.
• Curricular support:
  Update course information in the Course Catalog, CPI, and Workday; assist with course logistics and majors’ records; communicate with the registrar’s office; coordinate major prizes and fellowships.
• Event management:
  Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers; schedule venues, receptions, and publicity for all events.
• Budget support, financial transactions, and student employment:
  Administer and track expenses; reconcile monthly reports; monitor balances in Workday; process purchase orders, invoices, and reimbursements; create budgets with the chair and academic finance director; coordinate and maintain student employment.
• Communications and office management:
  Maintain the program website and electronic files; schedule and stock supplies; serve as the liaison among students, faculty, staff, and the broader campus community.

• Required:
  
  High School Diploma or equivalent; 1–3 years of related experience; strong written and verbal communication, interpersonal, time‑management, organizational, and customer‑service skills; initiative, independent and collaborative work ability; high attention to detail; confidentiality sensitivity; familiarity with Google Workspace and/or Microsoft Office; experience working with a diverse community; successful completion of reference, background, and CORI checks.
• Preferred:
  Associate’s degree; three or more years of related experience at a higher education institution;
  Workday or other ERP software experience.

Amherst College offers a comprehensive, competitive benefits package, including health, dental, vision, retirement, and other benefits tailored to staff and faculty families.

Amherst College is committed to ensuring equal opportunities for everyone. We do not discriminate in admission, employment, or the administration of programs and activities on the basis of race, national or ethnic origin, color, religion, sex or gender, age, disability, genetic information, military service, or any other characteristic protected under federal, state, or local law. We comply with all relevant laws, including TitleVII, TitleIX, Section
504, the Americans with Disabilities Act, the Equal Pay Act, and the Age Discrimination in Employment Act.

We are an affirmative action employer.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Violation of this law may result in criminal penalties and civil liability.