Executive Assistant, Marketing Org

• Provide high-touch, proactive support to 3–4+ Marketing Vice Presidents
• Manage complex, high-volume calendars, travel, and incoming and outgoing meeting requests
• Prioritize requests, resolve scheduling conflicts, protect executive focus time, and prepare leaders for high-impact engagements
• Partner with the Chief of Staff to the CMO and two Marketing Executive Assistants to coordinate executive coverage and align team priorities
• Plan and execute All Team meetings, AMAs, leadership meetings, planning sessions, and team offsites
• Own agendas, coordinate logistics, manage speakers, collect content, and support run-of-show execution
• Process expense reports, open and manage purchase orders, and support administrative workflows
• Handle sensitive information, executive communications, and high-priority requests with discretion and judgment
• Improve administrative processes, team communications, meeting rhythms, and operating practices across Marketing
• Represent Marketing leadership and create a seamless experience for employees, customers, partners, and external contacts

• Must have at least 3+ years of experience as an Executive Assistant, senior administrative support, or equivalent coordination experience
• Direct support experience for VP, SVP, or C-suite-level leaders in a fast-paced, high-growth, or complex organization
• Experience supporting multiple senior leaders simultaneously, ideally a portfolio of 3–4+ VP-level executives
• Experience managing multiple time zones, competing priorities, complex calendars, travel, and high-stakes meetings
• Demonstrated success managing complex, high-volume calendars, frequent travel, executive meeting preparation, and competing stakeholder needs
• Ability to proactively prioritize requests, anticipate scheduling conflicts, protect executive focus time, and exercise sound independent judgment
• Experience working collaboratively within an Executive Assistant team
• Experience coordinating leadership meetings, All Team meetings, offsites, customer events, and high-visibility virtual, hybrid, and in-person programs
• Exceptional discretion handling confidential organizational, people, financial, and business information
• Experience processing expenses, purchase orders, invoices, vendor payments, and administrative financial workflows
• Exceptional written and verbal communication skills
• Ability to work independently, anticipate needs, solve problems proactively, and operate with minimal direction
• Comfort with ambiguity and shifting priorities
• Proficiency in Google Workspace and comfort learning and navigating evolving AI tools and technologies
• Flexibility to support occasional needs outside core business hours and travel periodically for in-person team events and/or offsites
• Commitment to fostering a collaborative, inclusive, and people-first employee experience
• Ideally based in the Boston area;
  East Coast-based candidates will also be considered

Demonstrates expertise in managing complex calendars, coordinating high-stakes meetings, and providing proactive support to senior executives. Exhibits strong communication skills and discretion in handling sensitive information while fostering a collaborative team environment.

• Executive Support Experience
• Calendar Management
• Meeting Coordination
• Discretion and Judgment
• Google Workspace Proficiency

• Calendar Management
• Expense Processing
• Travel Coordination
• Meeting Preparation
• Administrative Workflows

• Proactive Problem Solving
• Exceptional Communication
• Collaboration
• Flexibility
• Discretion

• Executive Assistant
• High-Volume Calendars
• C-Suite Support
• High-Impact Engagements
• Team Offsites

• Google Workspace
• AI Tools and Technologies