Studio Opening Coordinator

• Serve as the operational right hand to the Director of New Studio Openings
• Keep projects on track and manage day-to-day administrative workload and milestone tracking
• Prepare agendas, recaps, and meeting notes for key stakeholder meetings
• Maintain organized project documentation and shared drive
• Coordinate across cross-functional partners on behalf of the Director of NSO
• Support and update calendars
• Track opening milestones and completion rates and follow up with team members
• Update opening checklists across multiple simultaneous studio projects
• Coordinate ordering and vendor schedules leading up to opening day
• Serve as point of contact for studio-level work streams as needed
• Ensure studios are set up according to brand standards and plans
• Travel to new studio locations during opening week as Development Team Point of Contact and Turnover Captain
• Receive and unpack shipments; stage and arrange fixtures, furniture, and retail alongside the operations team
• Walk the space against a detailed opening checklist and document post-open needs
• Ensure brand standards and lookbook requirements are met before opening day
• Escalate and help resolve construction, FF&E, and operational issues on the ground
• Capture photos and written notes to document the opening process for future playbook refinement

• 2-4 years of experience in operations, project coordination, or executive support
• Exceptional organization and follow-through
• Comfort managing multiple concurrent projects with shifting priorities
• Exceptional communication and interpersonal skills
• Ability to work collaboratively across departments
• Experience in retail, hospitality, meeting brand standards, and/or visual merchandising
• Experience supporting a senior leader in a fast-paced environment
• Proficiency in Microsoft Office Suite
• Ability to travel to oversee openings (50%)

Demonstrates strong project coordination and operational support capabilities, with a focus on maintaining brand standards and effective communication across cross-functional teams. Proficient in managing multiple projects simultaneously while ensuring timely completion and adherence to organizational goals.

• Project Coordination
• Operational Support
• Microsoft Office Suite Proficiency
• Exceptional Organization
• Interpersonal Communication

• Exceptional Organization
• Follow-Through
• Collaborative Work
• Communication Skills
• Interpersonal Skills

• Operations
• Project Coordination
• Retail
• Hospitality
• Brand Standards
• Visual Merchandising