Administrative Assistant

ABOUT GMR MARKETING

We are the Experience Agency Making Unforgettable Stories Born of Humanity NOT JUST EXPERIENTIAL. EXPERIENCE. The lines have blurred. People live in the physical, digital, and social worlds all at once, and your brand experiences should do the same. NOT JUST TELLING. MAKING. The best stories are lived, not heard. Make an immersive world for people to explore so they can experience something they’ll never forget.

NOT JUST CONSUMERS. HUMANS. It all starts with the human. If you want to make a lasting impact, look beyond the wallet to understand what motivates and inspires people.

• Executive Support. Serve as a trusted partner to executives by anticipating needs, managing complex calendars, and helping prioritize competing business demands. Understand executive communication styles, work preferences, and organizational priorities to provide thoughtful, proactive support. Exercise sound judgment and maintain discretion when handling confidential information.
• Calendar & Travel Management. Coordinate domestic and international travel while proactively managing scheduling conflicts, itinerary changes, and travel disruptions. Balance multiple priorities to ensure executives are prepared and supported while maximizing efficiency.
• Administrative Operations. Manage a wide range of operational responsibilities, including purchase orders, supplier setup, budget and legal document routing, organizational charts, presentation preparation, internal approvals, and other administrative processes. Maintain accuracy and strong attention to detail across multiple priorities.
• Relationship Management. Build strong partnerships with executives, senior leaders, and cross-functional teams. Communicate professionally and confidently with stakeholders at all levels while fostering trust, collaboration, and a high level of service.
• Meeting & Event Coordination. Plan and execute meetings and events by coordinating schedules, agendas, presentation materials, room logistics, catering, and follow-up actions. Provide on-site support for meetings, company events, and executive visits while partnering with facilities to ensure seamless execution.
• Technology & Business Operations. Demonstrate advanced proficiency with Microsoft Office and other business systems used for travel, expense reporting, presentations, databases, and administrative operations. Quickly learn new tools and technologies to support evolving business needs.
• Ownership & Adaptability. Take ownership of responsibilities by proactively anticipating challenges, identifying process improvements, and delivering high-quality support in a fast-paced environment. Adapt to changing priorities, provide backup administrative coverage as needed, and maintain flexibility to occasionally work outside of standard business hours.

The annual range for this role varies between $50,000 - $60,000 annually and may vary depending on the candidate’s experience. This is a flexible hybrid role, with approximately one day per week in our New Berlin, WI headquarters.

• Health/vision/dental insurance
• 401k
• Employee stock purchase plan
• Vacation
• Personal days and paid holiday time
• Disability insurance
• Life insurance
• FSA/HSA plans subject to the terms and conditions

Our workplace is for ALL. We foster a culture where every background and perspective is valued so we can create meaningful memories that resonate with everyone. We aim to cultivate belonging by meeting people where they are, removing obstacles, and building on their strengths to unlock their fullest contributions. We are committed to recognizing, nurturing, and unleashing the potential in every individual on our team.

Together, we're creating something powerful with purpose and impact. Our guiding principles can be found here. To view our compliance policies, please go to the main menu on our site GMR Marketing:
Experience Marketing Agency.