Bilingual Corporate Receptionist; English​/Spanish

New Berlin, WI, United States of America

In 1960, Programmed Cleaning Inc. From its origin as a local Milwaukee cleaning service, it has grown into a regional contract cleaning company with cleaning operations throughout Wisconsin. With headquarters in New Berlin, Wisconsin and a branch office in Madison, Programmed Cleaning Inc. has over 500 employees who provide a wide array of clients.

Programmed Cleaning Inc. services multi-tenant buildings, commercial office buildings, healthcare facilities, financial institutions, and educational facilities just to name a few of our clientele. With over 60 years of cleaning experience, we have established ourselves as a dynamic regional contractor.

A corporate receptionist serves as the primary face of an organization, managing the front desk, greeting visitors, and handling incoming communications while providing key administrative support.

PRIMARY RESPONSIBILITES:

• Welcomes visitors by greeting them in person or on the telephone, determines nature of business, and announces visitors to appropriate personnel.
• Answer all incoming phone calls for Programmed Cleaning Inc. and Modern Maintenance Inc.
• Provide accurate communication to the office staff, field staff, and customers.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Opens, reviews, and distributes incoming mail, email, and faxes.
• Use mail meter machine – add postage as needed.
• Provide word-processing and secretarial support.
• Performs other clerical duties such as filing, photocopying, and collating.
• Price checking invoices and letting the Finance Manager know of any discrepancies.
• Assist HR Dept. two (2) times a week with filing, copying documents, etc.
• Assist payroll dept. with translating (Spanish) for E-hub payroll questions.
• Creating, maintaining, and entering information into databases.
• Maintain office supply ordering.
• Maintain a safe and clean reception area and lunchroom.
• Other job duties may be assigned based on company or management discretion mutually agreed upon. For example, assisting the Warehouse with Laundry (rags and mop heads).

QUALIFICATIONS:

• High school diploma required.
• Experience as a receptionist or in a related role.
• Must be fully bilingual in English and Spanish (fluent in speaking, reading, and writing).
• Strong attention to detail and comfort working with numbers.
• Ability to write clearly and provide word-processing support as needed.
• Proficient in Microsoft Word, Excel, and Outlook, with basic computer skills.
• Friendly, professional demeanor with effective communication skills.
• Ability to work well under limited supervision.
• Great verbal and written communication skills.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to manage, or touch objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee works in an office environment where the noise level is moderate. Occasional trips to our Madison Office may be required, and occasional travel for company business may also be required.

High School Diploma or GED

• Medical Insurance
• Life Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Sick Days
• Paid Holidays
• Short Term Disability
• Long Term Disability

This job reports to the Finance Administrator

This is a Full-Time position
1st Shift
.

Relocation is not provided and travel is not required