Accounting & Audit Coordinator

Job Title

General Definition of Work

Performs responsible administrative and technical financial work coordinating with internal and external staff to ensure compliance for purchasing and accounting activities prepares account reconciliations, conducts internal audits, prepares reports, and monitors process tracking, does related work as required. Work is performed under general supervision of the Accounting Manager, with purchasing, accounting, and compliance matters referred to the appropriate reviewer.

Coordinating accounting and purchasing activities, reconciling accounts, preparing audit work papers, conducting internal audits, maintaining trackers, checklists, files, schedules, and process records; assisting staff with documentation readiness; and escalating policy, procurement, compliance, or accounting decisions for review.

• Coordinates with accounting and purchasing divisions to ensure compliance with policies and regulations, provide support to obtain required documentation and maintain audit files, trackers, checklists, calendars, and related activities.
• Coordinates p-card review cycles, exception logs, closeout files, and follow-up for assigned staff review responsibilities.
• Maintains contract routing/status records and contract file completeness documentation; follows up on missing approvals, support, and unresolved items.
• Coordinates vendor documentation, W-9/ACH packets, certificate of insurance, payment readiness support, and purchasing/accounting handoff information.
• Maintains standard operating procedure trackers, shared ownership calendars, process documentation, and administrative records for assigned finance processes. Coordinates with Purchasing Manager, internal and external department staff, vendors, and other stakeholders to ensure complete and timely documentation.
• Follows up on missing support, documentation gaps, unresolved exceptions, and incomplete handoffs; communicates status and outstanding needs to appropriate staff.
• Maintains and reviews financial and procurement records, supporting documentation, and tracking logs to ensure completeness, accuracy, compliance, and audit readiness.
• Escalates complex procurement, compliance, accounting, policy, coding, payment, or internal control questions to the proper reviewer rather than deciding independently.
• Reconciles assigned accounts and prepares work papers for review and approval.
• Prepares and enters adjusting journal entries.
• Conducts internal audits for payroll, petty cash, and P-Card transactions.
• Reviews and verifies accounting records with corresponding reports, assists with monitoring and reviewing electronic bank transactions.
• Assists with year-end, audit, closeout, backup, reporting, and special project activities.
• Performs other duties as assigned.

General knowledge of purchasing, accounting, finance compliance, records management, and administrative support practices; working knowledge of documentation requirements for p-cards, vendors, contracts, projects, grants, bond-funded work, accounts payable, and audit support; ability to maintain accurate files, checklists, calendars, trackers, logs, and process documentation; ability to organize work, follow up timely, identify missing or inconsistent support, communicate clearly, use financial systems and spreadsheets, follow oral and written directions, work independently, and maintain effective working relationships with associates, departments, vendors, and other stakeholders.

Education and Experience:

Any combination of education and experience equivalent to graduation from an accredited community college with major course work in accounting, finance, business administration, public administration, purchasing, or a related field and considerable experience in financial, purchasing, compliance, accounting, administrative, or closely related support work.

Physical Requirements:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive motions; vocal communication and hearing are required; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities;

the worker is not subject to adverse environmental conditions. Special Requirements:
Possession of an appropriate driver's license valid in the State of North Carolina. The City of New Bern is an Equal Opportunity Employer.