Payroll Specialist

PAYROLL SPECIALISTCraven County Schools CENTRAL SERVICES - New Bern, North Carolina Open in Google Maps

This job is also posted in Craven County School District , and North Carolina School Jobs

Job : 5028569

Final date to receive applications: Posted until filled

Re-Posted: Sep 10, 2026 4:00 AM (UTC)

Starting Date: Immediately

CRAVEN COUNTY SCHOOLS

PAYROLL SPECIALIST

JOB DESCRIPTION

Position Title:Payroll Specialist

Reports to:Finance Officer

Terms of Employment:12 months, full time

Pay Grade:67

FLSA:Non-Exempt

Nature of Work

An employee in this class performs technical bookkeeping and fiscal-clerical work in the Finance Department. Work involves administration and preparation of employee payroll records and related payments and with holdings. Employee is also responsible for maintaining personnel files related to payroll, leave and retirement programs; and answering inquiries pertaining to payroll programs.

Duties and Responsibilities

• Preparing, verifying and entering data for monthly, semi-monthly and special payroll payments, computing proper payment according to employees’ status (i.e., 10-month, 12-month employee) and showing all statutory and voluntary deductions, special payments, such as incentive bonuses, retroactive salary adjustments, forfeited annual leave, longevity, summer school and compensation bonus payments, contributions, and special with holdings; processes checks and/or direct deposits, including bank transit and account numbers;
  
  contacts financial institutions, as necessary, to resolve problems or discrepancies pertaining to direct deposit.
• Maintains employee payroll records, including data such as names, addresses, telephone numbers, retirement numbers, employment anniversary, years of state service, deduction information, direct deposit requests, and tax forms, entering data into computer records and updating as necessary, including verifying changes in salaries and employment status as authorized by Personnel; records 12-month salary option for salaried employees, as appropriate.
• Maintains accounting of employee sick, personal, bonus and annual leave balances, and certifies leave balances for employees transferring employment to other state agencies.
• Prepares and distributes payroll “turnaround” work sheets.
• Verifies employee salaries on employment withdrawal forms of employees terminating state employment, calculates and provides employee salary projections for retiring employees, and submits to State Employees’ Retirement System.
• Verifies employees’ salary and years of employment for financial institutions, as requested.
• Answers employees’ inquiries pertaining to payroll calculations, checks, payroll policies and procedures and related matters.
• Verifies, distributes and answers inquiries regarding employee W2 forms.
• Opens and distributes incoming mail for the office.
• Performs other related work as required.

Essential Functions and Responsibilities

• Must be physically able to operate a variety of equipment including computers, copiers, calculators, printers, check stuffers, etc. Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.
• Requires the ability to read a variety of correspondence, reports, forms, statements, etc.
• Requires the ability to prepare correspondence, reports, forms, evaluations, statements, etc. using prescribed formats.
• Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form.
• Requires the ability to record and deliver information, to explain…