Accounting Administrator

Accounts Payable And Accounts Receivable Specialist

Responsible for processing full-cycle accounts payable and accounts receivable, performing accounting and bookkeeping work involving maintaining and balancing books, ledgers, and accounts, compiling various financial reports, support audits, and month and year-end closing. Supports payroll and other duties as required.

Include but are not limited to:

• Receive, review, and match purchase orders, receiving documents, and vendor invoices.
• Enter and code invoices into the ERP system (e.g., Epicor, SAP) for processing.
• Ensure invoices are properly authorized and aligned with company purchasing and approval guidelines.
• Prepare payment runs (checks, ACH, wire transfers) and submit for approval on time.
• Maintain accurate vendor records and reconcile monthly statements.
• Respond to vendor inquiries and resolve discrepancies professionally and promptly.
• Ensure compliance with internal controls, accounting policies, and manufacturing-specific regulatory requirements (e.g., ISO standards).
• Assist in month-end closing activities including accruals and AP aging reports.
• Support internal and external audits by providing documentation and details required.
• Work closely with Purchasing, Receiving, and Engineering departments to resolve purchase or billing discrepancies.
• Communicate with production and inventory teams regarding non-conforming materials and returns (RMA processing).
• Provide AP support to other team members as needed, including during system upgrades or transitions (e.g., ERP migrations).
• Generate and send a high volume of customer invoices and account statements accurately to meet department deadlines.
• Perform account follow-ups for past-due invoices as directed by management.
• Reconciliation to include bank and vendor accounts to ensure customer payments (checks, ACH, credit cards) accurately reflect in ERP or designated accounting system.
• Respond to routine customer inquiries regarding payment status or application.
• Research and document payment discrepancies or short payments.
• Maintain organized records of receivables and payment documentation.
• Prepare and compile financial reports including, ageing, accrual profit and loss, and audit reports and escalate issues as needed.
• Update and maintain customer information in the ERP system.
• Collaborate with internal teams (Sales, Customer Service, etc.) to resolve billing issues.
• Generate and maintain accurate accrual and journal entries.
• Support the finance team with document preparation for audits or month-end processes.
• Balances general bank accounts and reconciles to the general ledger.
• Perform general clerical duties including copying, scanning, and data entry.
• Ensure compliance with internal controls, accounting standards, and company policies.
• Continuously seek opportunities for process improvements and efficiencies.
• Supports and participates in cross-training to ensure business continuity.
• Maintains a clean organized work area and follows safety requirements.
• Other tasks as assigned.

Qualifications:

• Associate's degree in accounting, Business, or Related Field or an equivalent combination of education and/or experience in accounting/finance. Four years of full-cycle accounts payable and receivable experience required, preferably in a manufacturing or industrial environment. Familiarity with electronics manufacturing processes (e.g., BOMs, MRO items, inventory systems) is a strong plus.
• Knowledge of GAAP, accounting principles, practices, and procedures.
• Proficient with accounting software, ERP systems. Epicor V10/Kenetics preferred.
• Solid experience with full cycle accounts payable and receivable process.
• Solid experience supporting month and year-end, accruals, journal entries, and audit and profit and loss reports. Ability to generate reports and interpret financial data.
• Proficient in Microsoft Office (Excel, Outlook, Word, especially Excel to handle data entry.
• Excellent attention to detail and high level of accuracy.
• Strong organizational and time management skills and ability to maintain records, handle confidential information, and manage large volumes of data.
• Ability to work independently and in a team-oriented fast-paced…