Accounts Payable Specialist

About UsAt Team Housing Solutions, we deliver exceptional temporary lodging services to organizations deploying teams across the United States and globally. We build flexible, on-demand housing solutions by partnering with property owners, asset managers, and third-party providers, driving cost efficiency and operational agility for our clients.

Our mission is to provide superior temporary lodging experiences through streamlined systems, impeccable service, and a collaborative spirit that values our dedicated team, supply partners, and clients alike.

About the Role The Accounts Payable Specialist is responsible for receiving invoices for all sectors of the company (excluding hotels), and ensuring payment is processed in a timely manner. The Accounts Payables Specialist will work closely with all THS departments, as well as outside vendors.

Key Responsibilities Invoice Tracking Receive supplier invoices via email, mail, and Microsoft teams

Track invoices status throughout entire payment process

Code and post all invoices into accounting system

File Remittances and accompanied invoices weekly

Compliance

Ensure appropriate supplier paperwork is obtained and verified authenticity prior to supplier set up in accounting system

Follow appropriate approval process for all vendor invoices, received prior to processing payment

Submit all over budget invoices to the associated department leaders

Set up and maintain logins for all established supplier portals

Complete monthly audits for all corporate apartments

Process Payments Complete payment on approved payables via check, ACH, portal or credit card Prepare and mail vendor checks for corporate apartments

Set up Fed Ex Pickup for corporate apartments

Ensure remittances are provided to suppliers for all processed payments

Supplier Relationship Maintain positive working relationships with all suppliers

Communicate with suppliers to clarify and rectify all invoice discrepancies

Obtain monthly statements from all qualified suppliers

Outcomes

Corporate Housing rent roll completed by/on the 1st of the month

Collect and enter all weekly invoices by Thursday at 5pm that same week

All supplier invoices paid on time Obtain supplier statements by 5th of every month, ensure all invoices notated on statement are entered into accounting system prior to month end Prior month’s invoices entered in by 15th of every month

Conduct Utility audits by the 20th of every month

Resolve invoice discrepancies within 1 week of discovery

All 1099’s sent out by January 31stQualifications

High School Diploma or GED with some college; accounting degree preferred.

Two to Four years’ accounting experience

Skilled in accounting software and cost accounting

Proficiency in Microsoft Office Strong Organizational skills

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance

Work Location:

Hybrid remote in New Braunfels, TX 78130
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