PEIMS Clerk

Primary

Purpose:

Assist PEIMS coordinator with the planning, organization, scheduling and management of routine work activities associated with PEIMS data collections, software troubleshooting, training/orientation and technical/clerical assistance to campus PEIMS clerks and other staff members.

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

• Proficient keyboarding, word processing, bookkeeping and file maintenance skills
• Ability to run, compile and file periodic district PEIMS reports
• Effective communication and interpersonal skills
• Effective critical thinking and troubleshooting skills
• Sound knowledge base in student management software systems
• Ability to use personal computer and various software packages to develop spreadsheets, database
• and word processing documents
• Excellent proofreading skills

Experience:

One to two years clerical experience using student driven information management system

• Collect, post and update daily student attendance (excused, unexcused, tardy and school related) into established database and verify accuracy of data according to established procedures.
• Call parents to verify student absences daily.
• Record, monitor, and follow-up on student tardies.
• Maintain and generate perfect attendance rosters each grading cycle.
• Run export and standard interface software utilities as required to transfer attendance/grades to appropriate database.
• Generate and balance attendance reports (daily, weekly and at the close of each six-week grading period).
• Change attendance cycles and grade reporting cycles in database each six-week period.
• Receive incoming calls, take reliable message, and route to appropriate staff.
• Assist parents, students, faculty with questions/procedures regarding student registration, attendance, and residency issues.
• Prepare, distribute, collect and maintain new student registration enrollment materials/forms/data sheets.
• Process new student records, create and maintain cumulative folders.
• Process student withdrawals and student records requests from other schools.
• Follow-up weekly on all student leaver withdrawals.
• Change, delete or add campus master schedule course information into the district-wide database.
• Change, delete or add teacher/staff identification data into database.
• Assign homerooms as directed and input homeroom and homeroom teacher information into database.
• Run export utilities and standard interface upload software utilities as required to transfer grades into database.
• Build control tables, generate and distribute interim and six-week report cards.
• Maintain teacher grade change requests and update grade changes in database.
• Change grade reporting cycles in database each six-week period.
• Review, approve and maintain security permissions for Parent/Student on-line grade reporting access.
• Collect, maintain and input student discipline and truancy infractions into database.
• Review discipline data for accuracy and generate discipline reports.
• Process, print and distribute truancy reports and court warning letters.
• Prepare, verify, input and print reports each six-week period for all PEIMS student elements including:
  Title, At-Risk, Migrant, Immigrant, Homeless, Homebound, Bilingual-ESL, GT, Pregnant/Single Parent Teens, CATE, and Special Education. Special area data is entered as appropriate such as Social Promotion, OEYP, and Bilingual Summer School.
• Communicate with Special Ed department to ensure proper coding of Sp Ed Student populations.
• Collect, organize and input teacher responsibility records into database.
• Conduct follow-up leaver procedures and update PEIMS leaver codes in database.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, schedule and grade changes.
• Maintain student check-in and check-out logs.
• Acts as McKinney-Vinto Liaison.
• Assists students, teachers, and parents as needed.
• Serve as the campus Public Notary Liaison.
• Assists parents and students with transportation issues/bus passes.

None

Personal computers, laser printers, video camera, copiers, TV/VCR