Administrative Assistant to Principal
Job in
New Braunfels, Comal County, Texas, 78130, USA
Listing for:
Lone Star Early Childhood Center
Full Time
position
Listed on 2026-07-10
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Education Administration
Job Description & How to Apply Below
Position: Administrative Assistant to the Principal
Administrative Office Clerk
Ensure efficient operation of school's administrative office and provide clerical services for school's administrative staff.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/
Skills:
Proficient typing, word processing, and file maintenance skills; effective organizational, communication, and interpersonal skills; ability to use personal computer and software to develop spreadsheets, databases, and do word processing; knowledge of basic accounting principles
Minimum Experience:
One to three years of secretarial experience, preferably in public education environment
Major Responsibilities and Duties
Records, Reports, and Correspondence
Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.Maintain a daily teacher attendance log and records for substitute teachers.Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.Maintain school calendar of events.Reception and Phones
Schedule meetings and appointments and maintain calendar for principal.Assist students, teachers, and parents as needed.Receive incoming calls, take reliable messages, and route to appropriate staff.Files
Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.Update handbooks, policy manuals, and other documents as assigned.Accounting and Inventory
Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.Prepare and process purchase orders.Receive, store, and issue supplies and equipment.Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and Ledger(s)Assist with coordination of faculty meetings and campus activities.Assist with campus budget preparation.Maintain inventory of fixed assets, equipment, and supplies.Other
Sort, distribute, or deliver mail and other documents.Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.Maintain confidentiality.Supervisory Responsibilities:
Monitor the work of campus secretaries and clerical aides.
Equipment Used:
Personal computer, typewriter, printer, copier, fax machine, and calculator.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals;
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting;
Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching;
Lifting:
Occasional light lifting and carrying (less than 15 pounds);
Environment:
May work prolonged or irregular hours; occasional district wide travel;
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress;
Occasional district wide and statewide travel; frequent prolonged and irregular hours.
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