Coordinator of Parish Care & Services

Hours:

40 hours a week

• Paid Holidays/Holy Days
• 403b Retirement
• Employee Assistance Program
• Short-term/Long-term Disability
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life

Full-Time

Non-Exempt

40 hours a week

Director of Finance & Parish Stewardship, Pastor

The Coordinator of Parish Care & Services is responsible for the day-to-day administration of the parish’s charitable outreach, cemetery operations, and designated financial support functions.

This position operates under the supervision of the Director of Finance & Parish Stewardship and does not independently authorize or disburse funds but facilitates and administers all related processes.

• Helping Hands (charitable assistance)
• Cemetery administration
• Financial support services (collections and deposits)

• Serve as primary administrator of the Helping Hands ministry
• Receive and process requests for assistance (rent, utilities, food, clothing, etc.)
• Conduct intake interviews with clients in need
• Collect and verify required documentation (, income, bills, etc.)
• Determine eligibility based on parish guidelines and procedures
• Coordinate with outside agencies (e.g., Family Life Center) when applicable
• Prepare all financial assistance requests and submit to Director for approval
• Maintain accurate, confidential records of all assistance
• Track prior assistance to ensure compliance with parish limits
• Uphold dignity, confidentiality, and pastoral sensitivity

• Serve as administrative lead for parish cemetery operations
• Assist families with purchase of plots, niches, and burial arrangements
• Explain pricing structures, policies, and payment plans clearly
• Prepare contracts and maintain cemetery records
• Track payments and submit documentation to Director of Finance
• Maintain accurate maps and burial records
• Coordinate with funeral homes and parish staff
• Assist in locating and marking grave spaces as needed
• Ensure compliance with cemetery policies and regulations

• Assist with parish collection processes and financial handling procedures
• Help organize and lead Sunday money counting teams
• Ensure proper use of tamper-proof bags and deposit procedures
• Prepare deposits and documentation for review by Director of Finance
• Assist in tracking designated funds and restricted accounts
• Support implementation of internal financial controls

• Maintain organized records for Helping Hands assistance, cemetery transactions and contracts, collection and deposit logs
• Ensure all documentation is complete, accurate, and audit‑ready
• Maintain strict confidentiality of financial and personal information
• Prepare reports as requested

• Serve as a compassionate and welcoming presence for those seeking help
• Assist individuals in navigating parish and community resources
• Balance pastoral care with responsible stewardship
• Maintain professionalism in emotionally sensitive situations

• Work closely with Director of Finance & Parish Stewardship, Pastor and clergy, parish staff, external agencies and funeral homes
• Communicate clearly and professionally across all interactions

• Assist with parish outreach initiatives and events
• Support stewardship efforts when needed
• Perform other duties as assigned

• High school diploma required; higher education preferred
• Experience in administrative, parish, nonprofit, or social service work
• Strong organizational and documentation skills
• Ability to maintain confidentiality
• Strong interpersonal and communication skills
• Basic financial literacy and attention to detail

• Bilingual (English/Spanish)
• Experience in parish ministry or outreach
• Familiarity with financial processes and internal controls

• Compassion with accountability
• Organization and accuracy
• Integrity and discretion
• Ability to follow structured procedures
• Pastoral sensitivity

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Reasonable accommodations may be made to enable individuals with…