Accounting​/Budget Analyst

Primary

Purpose:

Assist the Coordinator of Financial Services in the administration of the district’s business affairs. Perform general bookkeeping and maintain district financial records.

High school diploma or GED

Two years college course work in accounting-related subjects

Knowledge of accounting principles and practices

Ability to use calculator (10-key by touch)

Ability to use personal computer and software to develop spreadsheets and do word processing

Proficient skills in typing, keyboarding, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

One to three years accounting or bookkeeping experience

• Record details of financial transactions in appropriate journals and subsidiary ledgers.
• Maintain subsidiary accounts by verifying, allocating, and posting transactions.
• Examine all computerized general ledger transactions daily for accuracy; make corrections as needed and inform business manager of problems.
• Compute and record cash receipt summaries.
• Balance general ledger and subsidiary accounts by reconciling entries.
• Work with bank officials to make inquiries and resolve discrepancies in account records.
• Prepare daily district bank deposits for checks and cash received in the business office. Present any bank errors to bank personnel for correction.
• Prepare cash receipt journals for district deposits, athletics, community education, food service, and elementary campus activity accounts.
• Prepare journal entries as requested by department heads for transfer of expenditures, reporting storeroom supply charges, food service special event invoices, monthly transportation charges and monthly copier and postage use charges. Prepare journal entries for transaction corrections or adjustments as needed.
• Post all general journal, cash receipt, fund transfer and budget transfer entries into the financial system.

• Prepare, submit and maintain monthly expenditure reports for all federal and state programs. Prepare journal entries to book billed amounts.
• Maintain spreadsheet of district investments showing monthly debits and credits.
• Assist campus and departmental employees with analyzing expenditure/budget information
• Train District finance users on Ascender to include preparation and correction of requisitions, approving purchase requisitions, accessing and printing financial reports and performing queries on financial information.
• Review all district requisitions for proper approval location and use of correct budget code. Notify/assist campus and departmental personnel on requisition corrections. Approve or deny requisitions for conversion to purchase orders.
• Maintain physical and computerized files and records.

• Assist in District Budget process. Help to develop line item budget to balance to Board approved annual budget.
• Assist in preparation of PEIMS Budget and PEIMS Actual Finance Reports.

• Maintain confidentiality.

None.

Personal computer, typewriter, printer, calculator, copier, and fax machine.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Occasional district wide and statewide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.