Coordinator of Parish Care & Services

Description

Employment Status: Full-Time

Schedule: 40 hours a week

Reports to: Director of Finance & Parish Stewardship, Pastor

* Full-Time Benefits may include:

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

The Coordinator of Parish Care & Services is responsible for the day-to-day administration of the parish’s charitable outreach, cemetery operations, and designated financial support functions.

• Helping Hands (charitable assistance)
• Cemetery administration
• Financial support services (collections and deposits)

The Coordinator ensures that all services are carried out with compassion, organization, and strict adherence to financial controls and parish policies.

This position operates under the supervision of the Director of Finance & Parish Stewardship and does not independently authorize or disburse funds but facilitates and administers all related processes.

• Serve as primary administrator of the Helping Hands ministry
• Receive and process requests for assistance (rent, utilities, food, clothing, etc.)
• Conduct intake interviews with clients in need
• Collect and verify required documentation (, income, bills, etc.)
• Determine eligibility based on parish guidelines and procedures
• Coordinate with outside agencies (e.g., Family Life Center) when applicable
• Prepare all financial assistance requests and submit to Director for approval
• Maintain accurate, confidential records of all assistance
• Track prior assistance to ensure compliance with parish limits
• Uphold dignity, confidentiality, and pastoral sensitivity

• Serve as administrative lead for parish cemetery operations
• Assist families with purchase of plots, niches, and burial arrangements
• Explain pricing structures, policies, and payment plans clearly
• Prepare contracts and maintain cemetery records
• Track payments and submit documentation to Director of Finance
• Maintain accurate maps and burial records
• Coordinate with funeral homes and parish staff
• Assist in locating and marking grave spaces as needed
• Ensure compliance with cemetery policies and regulations

• Assist with parish collection processes and financial handling procedures
• Help organize and lead Sunday money counting teams
• Ensure proper use of tamper-proof bags and deposit procedures
• Prepare deposits and documentation for review by Director of Finance
• Assist in tracking designated funds and restricted accounts
• Support implementation of internal financial controls

• Maintain organized records for:
  • Helping Hands assistance
  • Cemetery transactions and contracts
  • Collection and deposit logs
• Ensure all documentation is complete, accurate, and audit-ready
• Maintain strict confidentiality of financial and personal information
• Prepare reports as requested

• Serve as a compassionate and welcoming presence for those seeking help
• Assist individuals in navigating parish and community resources
• Balance pastoral care with responsible stewardship
• Maintain professionalism in emotionally sensitive situations

• Work closely with:
  • Director of Finance & Parish Stewardship
  • Pastor and clergy
  • Parish staff
  • External agencies and funeral homes
• Communicate clearly and professionally across all interactions

• Assist with parish outreach initiatives and events
• Support stewardship efforts when needed
• Perform other duties as assigned

• High school diploma required; higher education preferred
• Experience in administrative, parish, nonprofit, or social service work
• Strong organizational and documentation skills
• Ability to maintain confidentiality
• Strong interpersonal and communication skills
• Basic financial literacy and attention to detail

• Bilingual (English/Spanish)
• Experience in parish ministry or outreach
• Familiarity with financial processes and internal controls

• Compassion with accountability
• Organization and accuracy
• Integrity and discretion
• Ability to follow…