Inventory Associate Admin

Inventory Associate Job Description

The Inventory Associate supports the Service and Repair department by managing inventory data and providing administrative assistance in a busy distribution environment. This part‑time role focuses on tracking inventory in an ERP system, maintaining accurate records in Microsoft Excel, coordinating with internal teams and customers, and performing manual cycle counts on the warehouse floor. The position offers consistent hours, the potential to transition into a full‑time role, and opportunities to grow within a supportive and employee‑focused organization.

• Track inventory accurately in the ERP system (Oracle) and ensure data remains current and reliable.
• Update and maintain spreadsheets and reports using Microsoft Excel to support inventory and service operations.
• Review reports and customer orders, cross‑check information, and proofread documents to ensure accuracy and completeness.
• Communicate professionally with internal departments and customers via Outlook and email to clarify orders, resolve issues, and share updates.
• Perform manual cycle counts for inventory on the warehouse floor and reconcile discrepancies with system records.
• Support order entry, inventory control, and packaging‑related tasks as needed to ensure smooth workflow.
• Use RF scanners and other inventory tools to assist with tracking and verification of products.
• Provide general administrative and assistant support to the Service and Repair department, including data entry and documentation.
• Deliver courteous customer service in person, over the phone, and through email, addressing questions and concerns promptly.
• Handle multiple tasks and shifting priorities throughout the day while maintaining attention to detail and accuracy.
• Take initiative to identify issues, suggest improvements, and assist in areas where help is needed.
• Collaborate with team members in both office and warehouse settings to support overall operations.

• Proficient computer skills with experience using Microsoft Excel and Outlook.
• Strong typing and data entry skills with high attention to detail and accuracy.
• Ability to work confidently with computer systems and learn new software tools such as ERP platforms.
• Customer service capabilities in person, over the phone, and through email communications.
• Ability to multitask and manage a variety of duties in a fast‑paced environment.
• Strong organizational skills and the ability to follow through on tasks with minimal supervision.
• Clear written and verbal communication skills for professional interaction with internal teams and customers.

• Inventory knowledge and experience, including cycle counts and ERP systems, is a plus.
• Experience with invoicing and purchase orders is a plus.
• Familiarity with inventory systems or general inventory processes is beneficial.
• Experience using RF scanners is helpful.
• Experience in administrative support, order entry, or inventory control is an advantage.
• Experience working with Microsoft Office applications beyond Excel and Outlook is a plus.
• Interest in a part‑time role that can grow into a full‑time position with opportunities for advancement.

Employees benefit from improved and affordable medical and dental coverage with 50% employer‑paid options, along with a standard vacation and PTO accrual that starts at two weeks in the first year and increases over time. The organization focuses on hiring permanently and provides confidence by moving quickly from contract to direct employment, including a pay increase upon hire through a shift differential.

The company is growing and offers opportunities to be promoted from within, supporting long‑term career development. The work environment is employee‑friendly, inclusive, and culture‑driven, emphasizing flexibility, patience, and support rather than quick turnover, and fostering a place where people genuinely want to come to work.

The role is primarily based in a quiet office area with a business casual atmosphere, where most administrative and computer‑based tasks are completed. At times, the Inventory Associate will work on…