Accounts Payable

Turn Your Passion for Detail into a Career!

• Location: 200 Myrtle Street New Britain, CT
• Pay: $19.18 - $26.87
• Schedule:
  Monday through Friday 8:00 am through 4:30 pm

Company Overview: CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We're proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program.

Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.

• National Non-Profit
• Mission-based Meaningful Employment
• Exceptional Employees
• Employee Wellness Coordinator
• Employer Sponsored Benefits Includes:

o Insurance - Medical, Dental, Vision

o Telemedicine

o Retirement Plan & Match Options

o Disability Plans

o Life Insurance - Accidental Death & Dismemberment and Group Term Life

o Paid Holidays, Vacation and Sick time

• Voluntary Benefits Offered Includes: o Hospital Indemnity, Accident, Critical Illness & Voluntary Life

Role and Responsibilities:

The Accounts Payable Clerk play a crucial role in maintaining the financial health and integrity of the company by ensuring that its accounts payable obligations are met accurately and efficiently.

• Ensure that all incoming invoices are correctly entered into the Accounts Payable system for tracking and processing.
• Review all invoices for accuracy, ensuring they match purchase orders, contracts, and receipts. Obtain appropriate approval from relevant department staff before processing.
• Process vendor payments in a timely manner, ensuring that all payments are made according to the agreed-upon terms and within due dates.
• Provide vendors with necessary sales tax exemption documentation to ensure that the company is not charged sales tax.
• Contact vendors to resolve any discrepancies or issues with invoices, including overcharges, discrepancies in quantities, or other concerns.
• Regularly review open accounts payable to ensure that all outstanding payables are being processed, and that vendors are paid in a timely manner, avoiding late fees.
• Perform general clerical duties related to accounts payable, such as filing invoices, maintaining records, and organizing documentation for audits or reporting.
• Perform other data entry tasks as directed, including entering payment details, updating vendor information, and reconciling accounts.
• Collect and verify data for payments and invoices, ensuring that all information is accurate before final processing.
• Compare vendor statements with internal records to ensure all payments have been correctly applied and to resolve any discrepancies.
• Ensure that all accounts payable transactions are properly documented and filed in compliance with company policies and financial regulations.
• Assist the accounting team in closing the books for month-end, ensuring all invoices and payments are recorded before the closing date.
• Manage and process any credit memos, returns, or adjustments to invoices from vendors, ensuring that all transactions are accurately reflected in the AP system.
• Regularly monitor and report on the aging of accounts payable to identify overdue invoices and ensure timely follow-up with vendors.
• Prepare and assist with the generation of accounts payable reports for management or auditors, such as payment history, aging reports, and vendor analysis.
• Support the setup of new vendors in the accounts payable system, ensuring that all necessary documents and tax forms (e.g., W-9) are completed and accurate.
• Ensure that all accounts payable transactions are processed in compliance with company policies, procedures, and accounting standards.

Qualifications:

• High School Diploma or GED.
• Proven experience in an accounting or finance or related role.
• Basic knowledge of accounts payable, bookkeeping, or financial administration.
• Experience using accounting software (e.g., Quick Books, SAP, Oracle, Microsoft Dynamics, or similar systems) is preferred.
• Proficiency in Microsoft Office Suite software.
• Ability to keep financial and vendor information confidential.

Preferred Skills:

• An associate's degree or certification in accounting, business, or finance.
• Strong proficiency with accounting software (e.g., Quick Books, SAP, Oracle, Microsoft Dynamics).
• Advanced familiarity with tax regulations, such as sales tax, and other local, state, or federal compliance rules
• Advanced efficiency in prioritizing tasks to meet deadlines, especially during busy periods like month-end or year-end closings.

Physical Demands:

• Ability to sit and work at a desk for extended periods of time.
• Regular use of a computer and other office equipment, which may require prolonged periods of typing or data entry.
• Occasional lifting or carrying of office supplies, documents, or files up to 20 lbs.
• Ability to…