Office of Study Abroad - University Assistant (UA)

Part-Time University Assistant

Office of Study Abroad, Global Engagement at Central Connecticut State University

The Office of Study Abroad is seeking a detail-oriented and dependable Part-Time University Assistant to support the daily operations of the office. This position provides administrative, purchasing, travel, and event support while assisting with the promotion of study abroad and international education programs. The successful candidate will be organized, collaborative, and able to manage multiple priorities in a fast-paced office environment.

• Assist with purchasing office supplies, program materials, and event-related items in accordance with university purchasing procedures.
• Support travel arrangements for faculty, staff, and student programs, including airfare, lodging, transportation, and travel documentation.
• Prepare and organize purchasing and travel-related paperwork.
• Follow university business procedures related to P-Cards, Purchase Orders (POs), Travel Office requirements, Accounts Payable, and reimbursement processes.

• Perform general office duties, including filing, data entry, document preparation, scanning, copying, and maintaining organized records.
• Maintain accurate electronic and paper files.
• Support day-to-day office operations as assigned.

• Assist with planning and coordinating study abroad fairs, information sessions, orientations, and other office events.
• Assist with event setup, registration, and breakdown.

• Previous business, administrative, or office experience, particularly involving purchasing, budgeting, or travel coordination.
• Experience working in a professional office environment.
• Familiarity with Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Ability to understand and follow university fiscal policies and procedures, including Purchasing Cards (P-Cards), Purchase Orders, Travel Office requirements, and Accounts Payable processes.
• Excellent organizational and time management skills with strong attention to detail.
• Ability to manage multiple tasks simultaneously and prioritize competing deadlines.
• Demonstrated punctuality, reliability, and professionalism.
• Strong interpersonal and communication skills.
• Ability to work both independently and collaboratively as part of a team.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Hourly Wage: $24.00 per hour

• The current maximum earnings for a University Assistant are $24,000 per fiscal year
  .
• University Assistants may work no more than an average of 19 hours per week
  , for a maximum of 988 hours per fiscal year (July 1 – June 30).
• When operational needs require, a University Assistant may work up to 40 hours per week with departmental approval. However, working additional hours will shorten the length of the appointment, as the employee will reach the annual $24,000 earnings limit more quickly.
• This is an in-office position. Work schedules are flexible within the Office of Study Abroad’s regular business hours (8:30 a.m.–4:30 p.m., Monday through Friday) and will be determined based on office needs and the employee’s availability. Occasional evening or weekend hours may be required to support study abroad events and programs.