Administrative Assistant, Community Services

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Full Time Clerical Main Building, New Britain, CT, US

3 days ago Requisition

Salary Range: $43,500.00 To $45,000.00 Annually

Under the direct supervision of the Director of Intensive Family Preservation, and Director of Permanency Services, the Administrative Assistant supports each program in a professional manner, providing a variety of clerical services to assist the programs’ operations.

• Promote Mission: Affirms and upholds the mission, philosophy, policies and vision of the agency.
• Diversity
  :
  Promotes and ensures equality, diversity, and inclusion in all aspects of our work by valuing our workforce, clients and community.
• Professional Behavior: Embodies professionalism and initiative in the execution of job responsibilities.
• Growth: Is receptive to feedback, willing to learn, and strives for continuous improvement.
• Integrity/Honesty:Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics.
• Interpersonal
  
  Skills:
  
  Treat others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Flexibility:Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
• Problem Solving:Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
• Relationships
  :
  Forms RICH (respect, information, connection and hope) relationships with diverse children, youth, and families.
• Respect for Clients
  :
  Respects, collaborates with and empowers clients and understands their symptoms as adaptations.
• Strength-based
  :
  Demonstrates a commitment to a strength-based treatment philosophy.
• Conflict Management:Encourages creative tension and differences of opinions. Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.

• Provides administrative support on a day-to-day basis to both Directors and staff members, as needed.
• Data Entry in Credible, PIE, and Care
  4.
• Process and document IFP referrals.
• Collaborate with foster care nursing staff to schedule and confirm psychiatry appointments.
• Assist to schedule and confirm IFP case reviews.
• Supports preparation of files for state and accreditation audits.
• Collects and processes all client and DCF satisfaction surveys.
• Takes minutes for staff meetings and distributes to all staff members.
• Maintains cleanliness and organization throughout theoffice spaces.
• Retrieves mail, sorts and distributes incoming mail and packages.
• Maintains office equipment (i.e. water cooler, copier, etc.).
• Reconcile monthly
  
  Ramp expenditures.
• Maintains inventory and orders supplies for the program.
• Manage the IFP inventory and sign out process for therapeutic material, games and resources for staff to use in the field.
• Serves as point of contact for staff requests from the Klingberg Closet and Family Pantry.
• Facilitates practicing fire drills and lock down drills annually,completes quarterly Safety Checks (including once monthly at Meriden location).
• Communicates with the agency fleet manager regarding vehicle maintenance/service needs, etc.
• Maintain bulletin boards, staff recognition board.
• Completes other duties as assigned.

The nature of this position does not require the exercise of authority, and results are best accomplished through sound presentation and…