Finance and Accounting Assistant; part-time

Position Details

• Title:
  
  Finance and Accounting Assistant (part‑time)
• Posting Number: 26TM0289
• Department:
  Mason Gross School of Arts Dea
• FLSA:
  Nonexempt
• Salary: $25 - $30 per hour
• Offer may vary based on qualifications, experience, and departmental or grant funds.
• Terms of Appointment:
  Temporary Staff Appointment – Hourly
• Position Status:
  Part Time
• Working Hours:
  
  19.5 hours per week
• Daily
  
  Work Shift:
  
  Day
• Work Arrangement:
  Fully on‑site
• Payroll Designation:
  People Soft

Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers‑New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey.

The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers‑New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Rutgers, The State University of New Jersey is seeking a part‑time Finance and Accounting Assistant for Mason Gross School of the Arts (MGSA). Reporting to the Business Analyst Supervisor, this position provides support in the areas of budget, accounting, planning, and operational activities.

• Tracks, monitors, and reconciles expenditures and commitments for the Dean’s Office within MGSA.
• Processes a variety of financial transactions including journal entries, project cost adjustments, expense corrections, requisitions, and procurement requests.
• Maintains and updates financial tracking systems and databases, including Airtable and other University financial systems.
• Prepares and distributes recurring financial reports.
• Reviews and analyzes revenue and expenditure activity to identify trends, variances, and potential budget concerns and recommends corrective actions as appropriate and in accordance with university compliance and accounting standards.
• Serves as a liaison with Accounts Payable, Payroll, Procurement, and other administrative offices to resolve financial and operational issues.
• Backs up other administrators with Payroll entries.
• Assumes additional business support duties as assigned.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

• Bachelor’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and/or experience in budget, accounting or finance.
• Two (2) years of relevant experience.
• Understanding of Generally Accepted Accounting Principles (GAAP).
• Strong analytical, organizational, and problem‑solving skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and financial reporting systems.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Failure to…