Administrative Assistant - Cape Court

* Sign-On Bonus

Take advantage of our new sign-on bonus! Center for Family Services is a place where you can be part of a dynamic, top workplace team dedicated to improving lives. When you apply and get hired, you are eligible for a $250 sign-on bonus.

Location: Cape May Court House, NJ

Job Type/Status: Part Time

Position Summary

The Administrative Assistant will provide essential administrative support to the Residential Treatment Program. This role involves a variety of administrative and clerical tasks, ensuring the smooth and efficient operation of the program.

Duties and Responsibilities:

Complete required documentation within established time frames per Federal, State, County, and agency regulations, policy and including State contract and or program's Annex A

Human Resources Support

Assist with onboarding new employees, including preparing orientation materials. ensuring all necessary IT logins, equipment and software access are available and that all New Hire
Orientation Checklist paperwork is completed.

Maintain employee records and assist with scheduling staff evaluations and training.

Support HR initiatives and activities as needed.

Document Management

Create, update, and maintain client records and other important documents. Ensure all youth records are uploaded within the electronic health record (Awards).

Ensure all documentation is accurate, up-to-date, and stored securely.

Assist in the preparation of reports, presentations, and other documents as needed.

Enter and update client information in the agency database.

Ensure all program billing documentation is up to date and reflecting on Trackers

Regulatory Compliance

Assist with Monthly QI Checklist

Ensure all administrative activities comply with local, state, and federal regulations.

Maintain up-to-date knowledge of compliance requirements and assist in audits and inspections.

Support the implementation of policies and procedures to ensure compliance.

Safety Procedures

Assist in maintaining and updating safety protocols and procedures.

Ensure the office environment adheres to health and safety regulations.

Participate in emergency preparedness planning and drills.

Technology and Equipment

Troubleshoot basic office equipment issues (e.g., printers, copiers, computers).

Coordinate with IT support for more complex technical problems.

Ensure all office equipment is functional and properly maintained.

Staff Assistance

Provide administrative support to the Program Director and other staff members.

Assist in organizing and coordinating staff meetings, training sessions, and workshops.

General Office Duties

Manage correspondence, including emails, letters, packages, and other forms of communication.

Prepare meeting agendas, take meeting minutes, and post to relevant parties.

Office Maintenance

Monitor and maintain office supplies inventory, placing orders as needed.

Ensure the office environment is clean, organized, and conducive to a professional setting.

Coordinate with vendors and service providers for office maintenance and repairs.

Work Environment & Physical Requirements

Ability to sit for up to 4 hours

Ability to lift up to 15 pounds

Be comfortable working in various residential settings, including shared spaces and group rooms.

Ability to use a computer, keyboard, and other office equipment with precision.

Visual acuity to review documents, input data, and perform detailed tasks.

Adequate hearing and speech capabilities to engage in conversations, presentations, and phone communication clearly and effectively.

At the Center for Family Services our employees are our greatest resource and we are committed to investing in our staff. We offer a competitive benefits package as well as ongoing resources that will support staff on their personal and professional journey.*

Sick pay and personal time off

Flexible Spending Accounts

Health & Wellness Activities

Ongoing Training & Professional Development Opportunities

Opportunity for advancement

About Employment at Center For Family Services Apply and get hired at Center For Family Services, a leader in the non-profit sector and named as a top workplace in the region since 2010. As part of our team, you will be recognized as our most valuable resource. Our staff balance best practices with personalized care. Together our team makes a positive difference in the lives of people in need.

If you're interested in a rewarding career, Center For Family Services is a great place to grow as a professional. For more information about our top workplace, please visit Center For Family Services website terffs.org .

Disclaimer All positions require pre-employment drug screening and criminal record checks. Many positions require motor vehicle record evaluations and medical clearances. Center For Family Services is an equal opportunity employer offering competitive salaries and excellent benefits packages.