Office Assistant

Position Details

Title: Office Assistant

Department: Dean of Students

Posting Number: 26TM0049

Salary: $17.70 hourly

Working Hours: 19.5 hours per week

Position Status: Part Time

FLSA Status: Nonexempt

Terms of Appointment: Temporary Staff Appointment – Hourly

Rutgers, The State University of New Jersey is seeking an Office Assistant for the Dean of Students. Among the key duties are the following:

• Prioritizes and coordinates daily administrative functions, resolves routine issues, and assists with the development and implementation of office procedures and guidelines.
• Serves as a primary point of contact for students, student staff, and visitors, providing accurate information, guidance, and referrals related to commuter student programs, services, and resources.
• Maintains a working knowledge of a broad range of university policies, services, and commuter-focused initiatives to ensure students are effectively supported and connected.

Minimum

Education and Experience:

High School diploma or an equivalent combination of education and/or 4 years of relevant office experience.

Required Knowledge, Skills, and Abilities:

• Ability to multitask seamlessly with demonstrated success in solving complex issues and problems.
• Excellent interpersonal communication abilities and skills to effectively communicate across multiple channels of stakeholders, faculty, student, and staff.

Preferred Qualifications:

• Experience in a high‑paced office environment with proven success in customer service initiatives.
• Experience in project and event management.

Rutgers provides a comprehensive benefits package to eligible employees. Specific benefits may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

The final salary offer may be determined by several factors, including but not limited to the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also consider market benchmarks, when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role for which they are applying.

Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we encourage all qualified applicants to apply. For additional information please see the Non‑Discrimination Statement at the following web address: (Use the "Apply for this Job" box below).-statement