Administrative Coordinator

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department Business Office Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Business Office, Division of Student Affairs - NB within the Student Affairs centralized human resource function. This position will be directly supervised by and provide assistance to the Department Administrator Supervisor.

Among the key duties of the position are the following:

* Acts as a designated initiator in ROCs for all vacancies and requested classifications, and a preparer in the People Soft (HCM) and Time and Labor (T&L) applications.

* Prepares draft employment offer letters for new hires.

* Performs follow-up to ensure new employee orientation tasks are completed.

* Onboards all part-time and full-time employees.

* Processes employee retirements, terminations, and suspensions.

* Maintains division personnel files for aligned and non-aligned staff, including Dining Services.

* Assists with the audit of the division Federal Work Study Program for Class 5 employees, providing guidance, training, and problem solving for department payroll preparers and approvers on the use of university and division systems.

* Serves as back-up preparer for the division for all HR and payroll functions.

* Works with knowledge of confidential and sensitive information and must always safeguard it.

* Serves as back-up in the absence of the Department Administrative Supervisor.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

* Employee and dependent educational benefits (when applicable)

* Life insurance coverage

* Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation People Soft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination, and facilitation.

* Two (2) years of relevant experience in an administrative function.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Ability to safeguard confidential and sensitive information.

* Good communication skills.

* Computer literacy.

* Knowledge of confidential information including payroll, grade levels.

Preferred Qualifications

* Knowledge of university systems including HCM and People Soft.

* Ability to be an effective communicator, organized, accurate and work collaboratively with others.

Equipment Utilized

* Desktop computer, telephone, copier/scanner.

* Software knowledge includes Microsoft Office, Excel, Docu Sign, SharePoint and Word.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 26ST0199 Posting Open Date 02/12/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment…