Administrative Coordinator

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers is committed to its students, faculty, and staff. Rutgers is ranked on Forbes’ list of America’s Best Large Employers and is the #1 New Jersey employer on the 2023 list.

The university promotes a safe, diverse, and respectful workplace, creates opportunities for military veterans, and ensures accessibility and accommodation for individuals with disabilities.

Rutgers is seeking an Administrative Coordinator for the Business Office, Division of Student Affairs – NB within the Student Affairs centralized human resource function. This position will be directly supervised by the Department Administrator Supervisor and will provide assistance with a variety of HR and payroll functions.

• Acts as a designated initiator in ROCs for all vacancies and requested classifications, and a preparer in the People Soft (HCM) and Time and Labor (T&L) applications.
• Performs follow‑up to ensure new employee orientation tasks are completed.
• Onboards all part‑time and full‑time employees.
• Processes employee retirements, terminations, and suspensions.
• Maintains division personnel files for aligned and non‑aligned staff, including Dining Services.
• Assists with the audit of the division Federal Work Study Program for Class 5 employees, providing guidance, training, and problem solving for department payroll preparers and approvers on the use of university and division systems.
• Serves as back‑up preparer for the division for all HR and payroll functions.
• Works with knowledge of confidential and sensitive information and must always safeguard it.
• Serves as back‑up in the absence of the Department Administrative Supervisor.

• Bachelor’s degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination, and facilitation.
• Two (2) years of relevant experience in an administrative function.
• Ability to safeguard confidential and sensitive information.
• Good communication skills.
• Computer literacy.
• Knowledge of confidential information including payroll, grade levels.

• Knowledge of university systems including HCM and People Soft.
• Effective communication, organization, accuracy, and teamwork skills.
• Software knowledge includes Microsoft Office, Excel, Docu Sign, SharePoint, and Word.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Grade 04

Minimum Salary: $59,893.48

Mid‑Range Salary: $73,909.48

Maximum Salary: $87,925.48

Position Status:
Full Time

Working Hours:

37.50 hours per week
Union: URA‑AFT Administrative
Terms of Appointment:
Staff – 12 month
Position Pension Eligibility: ABP

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: (Use the "Apply for this Job" box below).-statement

• * Do you have a Bachelor’s degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination, and facilitation?
  • Yes
  • No
• * Do you have at least two (2) years of relevant experience in an administrative function?
  • Yes
  • No
• * Do you have experience using Hourly Payroll, People Soft, and ROCS?
  • Yes
  • No

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact info)

Additional materials may be submitted, but are not required.