Unit Admin​/Specialist

Position Details

Position Title:

Unit Admin/Specialist

Department:
Paul Robeson Cultural Center

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

• Assist with PRCC reservation and calendar processing, scheduling and promotion of events and programs.
• Assist with staff meeting planning and implementation including preparation, compilation and distribution of materials and event support.
• Organize and distribute student staff schedule and serve as point of contact for attendance for student staff.
• Assist with cultural engagement events and programs such as Rites of Passage and Harambee Recognition and others, including event production, promotion and logistics.
• Utilize technology to streamline event and program promotion. This includes responsibility for data management to extract and post program‑specific information on online content management applications for PRCC website and Get Involved.
• Set‑up and break down on‑and‑offsite rooms and equipment evaluations, data entry, filing, and report distribution.
• Work with building managers and other PRCC team members to create consistency in workflow and program support by maintaining detailed notes.
• Provide direct support to PRCC building managers and office assistants.
• Develop and maintain cohesive relationships with all parties involved with execution of programs; including, but not limited to PRCC staff, student leaders and facility users; university departments and outside vendors.
• Assume additional responsibilities as required.

FLSA:
Nonexempt

Salary: $25 hourly

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status:
Part Time

Working Hours:

19.5

Payroll Designation:
People Soft

Terms of Appointment:
Temporary Staff Appointment - Hourly

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Two (2) years of relevant experience in an administrative function.

• Must have a highly developed sense of customer service.
• Strong teamwork and communication skills.
• Strong technology skills, including proficiency in Microsoft Office suite (Word, PowerPoint, Excel) and Google suite.
• Excellent planning and organizational skills, and attention to deadlines.
• Strong commitment to maintaining consistency and quality of program materials.
• Ability to manage and prioritize multiple tasks in a fast‑paced, highly demanding work environment.
• Ability to maintain flexibility and positive attitude when dealing with diverse groups, such as…