Assistant Secretary University

Position: Assistant Secretary of the University
Position Details

Position Information

Recruitment/Posting Title Assistant Secretary of the University Job Category Staff & Executive - Administrative & Support Department Secretary of the University Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Assistant Secretary of the University.

This position plays a key role in supporting the governance functions of the university and the operations of the 15-member Board of Governors (BOG) and the 41-member Board of Trustees (BOT), its Emeriti members, all board committees, ad hoc committees, and task forces. Reporting to the Associate Secretary of the University, this position works closely with the Secretary and the Associate Secretary to support and coordinate the work of the BOG and BOT.

The position is responsible for preparing agendas and meeting materials, recording and maintaining official minutes, drafting resolutions, overseeing meeting logistics, assisting with planning and execution of special events or meetings, and accurately maintaining the university's official historical records.

Among the key duties of this position are the following:

* Oversees the coordination and administration of Board of Governors and Board of Trustees activities, including meeting administration, board communications, implementation of board actions, and maintenance of official records.

* Manages administrative operations of the Office of the Secretary, including budget administration, payroll processing, purchasing activities, human resources support functions, and staff workflow coordination.

* Conducts research, analysis, strategic projects, and executive-level reporting to support informed decision-making, university governance, and board operations.

* Leads and provides work direction to office staff.

* Collaborates with board members, executive leadership, and university stakeholders.

* Assists with special initiatives, events, and commencement-related activities.

FLSA Exempt Grade 07 Salary Details Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

* Employee and dependent educational benefits (when applicable)

* Life insurance coverage

* Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

Union Description Administrators Confidential Payroll Designation People Soft Seniority Unit Terms…