SR Executive Assistant

Position Summary

Rutgers University
- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Executive Assistant (SEA). Reporting directly to the Sr Vice Chancellor of Administration, Economic Development and CFO (SVC), the SEA will provide executive level organizational and administrative support to the Budget, Finance and Administrative Units including Purchasing, Newark Business Office, Housing Operations, Reservation and Events, Dining, Campus Facilities, and Capital Planning.

as well as provide support to the Vice Chancellor of External and Community Affairs.

• Provides executive level organizational and administrative support, including researching complex issues and making recommendations for resolutions;
• Develops high-level documents, planning materials, reports, notes, and responses along with ensuring the appropriate organization of important and confidential files and databases;
• Works independently with broadly defined work objectives and limited review of overall results and is professional, prompt, and courteous providing services and support to units and SVC stakeholders;
• Multi-tasks and manages competing priorities within a highly visible and impactful unit while ensuring accurate and timely responses to requests and implementation of actions;
• Resolves a diverse range of problems consistent with a deep commitment and understanding of the mission, vision, role, and goals of the Budget, Finance and Administrative Units and Rutgers University-Newark's broader institutional and equity goals as an anchor institution;
• Develops and implements appropriate support for high-level meetings and committees including the preparation and planning, corresponding with participants, handling responses, and implementing all necessary follow‑up assignments;
• Manages written communication and presentations on behalf of the Senior Vice Chancellor and will assist and aid in the planning and execution of large-scale programs, events or initiatives for the Budget, Finance and Administrative Units;
• Provides meaningful support for budget and grant management and coordination and will provide overall administrative management and supervision of the office of the Senior Vice Chancellor including being the first point of contact;
• Serves as the Senior Vice Chancellor's internal/ external representative as necessary and manage a highly complex leadership calendar deciding on appointments that balance conflicting priorities;
• Works collaboratively with individuals, offices and units throughout the University and at all levels;
• May be asked to travel from time to time, and must have access to transportation and be available to work some nights and weekends.

• Requires a bachelor's degree in accounting, finance, business administration, communication, higher education administration, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, communication, financial management, and current practices in higher education;
• Requires a minimum of five years of relevant professional experience working and providing administrative support to a busy executive in a fast-paced environment while remaining friendly, calm, composed, collegial, and flexible.

• Advanced knowledge of the MS Office Suite, the position regularly uses other applications including but not limited to:
  Cornerstone (ECBPS), Sciquest, Financial Management Systems, Expense Management ARS, ROCS, HCM, E-Verify, PTL database, Instructional Appointment Management System, Blackboard, Works, Sakai, and knows or will quickly become a subject matter expert and learn any and all systems Rutgers University uses for budgeting, expense reimbursement, parking, telephones, payroll, grant submission/management, recruitment, scheduling, facilities and space management, and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
• Proficiency of virtual meeting software and equipment and be at ease with learning new systems/applications.

City:
Newark

State: NJ

Posting Number: 26ST1497