Program Coordinator

Program Coordinator 1

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Rutgers Climate and Energy Institute (RCEI). Reporting to the Director of the Rutgers Climate and Energy Institute (RCEI), the Program Coordinator provides administrative, programmatic, and event coordination support across RCEI initiatives. This includes primary responsibility for the day-to-day administration of graduate programs related to clean energy, including the Graduate Certificate in Clean Energy and the Clean Energy Fellowship.

Among the key duties of the position are the following:
Maintains collaborative relationships with the School of Graduate Studies and with graduate program administrators across Rutgers–New Brunswick, as well as with faculty, staff, and students involved in RCEI programs. Creates and maintains databases of information on graduate students participating in RCEI programs and produces reports as needed to assess program effectiveness. Provides logistical and administrative support to graduate students to ensure smooth progression through program requirements.

Serves as the lead coordinator for RCEI events and programs, including seminars, workshops, large-scale symposia, and the student travel grant program, managing all aspects of planning and execution. Develops and manages event timelines and task lists. Coordinates venues, catering, and event logistics. Manages registration and attendance tracking. Supports marketing and communications. Coordinates speaker travel and materials. Oversees audiovisual and hybrid/virtual event setup.

Supervises event-day logistics and support staff and manages post-event activities. Produces data and written reports to support RCEI programmatic and institutional goals. Contributes to RCEI communications, including website and social media content for the Clean Energy Fellowship/Certificate and other institute initiatives. Helps maintain and expand relationships with industry, nonprofit, and government partners in support of RCEI programming. Handles routine responsibilities as well as non-routine duties as they arise in support of RCEI operations.

FLSA
- Nonexempt

Grade - 04

Salary Details

Minimum Salary -

Mid Range Salary -

Maximum Salary -

Benefits
- Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status
- Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift

Work Arrangement
- Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

Union Description - URA-AFT Administrative

Payroll Designation
- People Soft

Seniority Unit

Terms of Appointment
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