Assistant Secretary University

Assistant Secretary of the University

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers, The State University of New Jersey, is seeking an Assistant Secretary of the University. This position plays a key role in supporting the governance functions of the university and the operations of the 15-member Board of Governors (BOG) and the 41-member Board of Trustees (BOT), its Emeriti members, all board committees, ad hoc committees, and task forces. Reporting to the Associate Secretary of the University, this position works closely with the Secretary and the Associate Secretary to support and coordinate the work of the BOG and BOT.

The position is responsible for preparing agendas and meeting materials, recording and maintaining official minutes, drafting resolutions, overseeing meeting logistics, assisting with planning and execution of special events or meetings, and accurately maintaining the university's official historical records.

Among the key duties of this position are the following:
Oversees the coordination and administration of Board of Governors and Board of Trustees activities, including meeting administration, board communications, implementation of board actions, and maintenance of official records. Manages administrative operations of the Office of the Secretary, including budget administration, payroll processing, purchasing activities, human resources support functions, and staff workflow coordination. Conducts research, analysis, strategic projects, and executive-level reporting to support informed decision-making, university governance, and board operations.

Leads and provides work direction to office staff. Collaborates with board members, executive leadership, and university stakeholders. Assists with special initiatives, events, and commencement-related activities.

FLSA
- Exempt

Grade - 07

Salary Details

Minimum Salary -

Mid Range Salary -

Maximum Salary -

Offer Information
- The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
- Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status
- Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift

Work Arrangement
- This position requires a fully on-site work arrangement.

Union Description
- Administrators Confidential

Payroll Designation
- People Soft

Seniority Unit

Terms of Appointment
- Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience
- Bachelor's degree in higher education administration, public administration, management, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices. Five (5) years of progressively responsible professional experience in a complex administrative or executive support environment.

Certifications/Licenses

Required Knowledge, Skills, and Abilities
- Excellent interpersonal and strong written and oral communication skills, along with highly developed organizational, analytical, and strategic-thinking abilities. Strong data analysis skills. Excellent organizational skills and computer literacy to include advanced skills in Microsoft Word and Excel. Executive presence, strong work ethic, and the ability to exercise sound judgment and independent decision-making.…