Tenant Services Coordinator

About

The Role

As a CBRE Tenant Services Coordinator, you will be responsible for keeping the property organized and ensuring administrative tasks are completed efficiently. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group. The role is onsite in New Brunswick, NJ USA. This is a fantastic opportunity to get into the world of commercial real estate!

You'll be supporting a mixed use office and industrial portfolio of nearly 2 million square feet.

• Answer phones and respond to emails
• Prepare correspondence, notices, and tenant communications
• Maintain electronic and paper filing systems

• Serve as a point of contact for tenants and vendors
• Process tenant service requests and track completion
• Obtain and organize vendor certificates of insurance (COIs)

• Process invoices and submit them for approval
• Assist with accounts payable and accounts receivable
• Maintain vendor information and W-9s

• Maintain lease files and critical lease dates
• Track insurance certificates for tenants
• Create and track purchase orders and service agreements

• Order office and building supplies
• Maintain building contact lists and emergency procedures
• Assist with contractor access and work scheduling