Clerk 1 (Registry Division

Location: New Brunswick, NJ

Schedule: Monday
- Friday 8:30am-4:15pm

• Receive, review, and process deeds, mortgages, liens, easements, maps, releases, and other recordable land documents submitted in person, by mail, or electronically.
• Examine documents for recording requirements and completeness in accordance with New Jersey recording statutes and County procedures.
• Record, scan, image, and index documents into the County's land records management system.
• Verify names, legal descriptions, property references, recording information, and indexing data for accuracy.
• Assign recording information, instrument numbers, book and page references, or other identifying information as required.
• Calculate and collect recording fees, taxes, and other applicable charges in accordance with established schedules.
• Maintain accurate electronic and physical records to ensure the integrity of the County's permanent land records.
• Respond to inquiries from attorneys, title companies, surveyors, municipalities, and members of the public regarding recording procedures and public records.
• Assist customers in locating recorded documents using computerized land records systems and public search terminals.
• Retrieve, reproduce, certify, and distribute recorded documents upon request.
• Perform data entry while maintaining a high level of accuracy.
• Verify recorded documents through quality control procedures and correct indexing errors when appropriate.
• Operate scanners, computers, printers, and other standard office equipment.
• Assist with records retention, archival activities, and document imaging projects.
• Crosstrain in other functions of the County Clerk's Office as operational needs require. May require work and travel to other locations or community events.
• Perform other related duties as assigned.

• Graduation from high school or possession of a GED.

• Appointees will be required to possess a driver's license valid in New Jersey.
• Active Notary Public preferred.

• One (1) year of clerical, administrative, records management, customer service, or office experience preferred.
• Experience involving data entry, document processing, public records, title work, legal documents, or land records is preferred but not required.
• Any equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities.

• Strong attention to detail and accuracy.
• Ability to process large volumes of documents while maintaining quality standards.
• Excellent organizational and time management skills.
• Strong customer service and interpersonal skills.
• Ability to interpret and follow written procedures, policies, and instructions.
• Ability to learn New Jersey recording statutes, land record procedures, and County policies.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to make simple arithmetic calculations and tabulations.
• Proficiency with computers, Microsoft Office applications, and electronic document management systems.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently as well as part of a team.
• Ability to establish and maintain positive working relationships with coworkers, public officials, and customers.

• Primarily office environment.
• Frequent use of computers and standard office equipment.
• Frequent interaction with the public.
• Occasional lifting and moving of files, books, and boxes weighing up to approximately 25 pounds.
• Work requires prolonged periods of sitting and repetitive keyboard use.

The anticipated starting base pay for this position is:

• $45,000 - $50,000 per year, depending on experience and qualifications.

Benefits:

Build your future while helping shape the future of your community. At Middlesex County, we’re committed to supporting our employees with competitive benefits and a workplace that values well-being and balance. Middlesex County is proud to provide the resources, support, and flexibility employees need to thrive both professionally and personally.

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