Administrative Coordinator II

Job Category Staff & Executive - Research Support (Laboratory/Non-Laboratory)

Department

Overview

The Rutgers Institute for Nicotine and Tobacco Studies (formerly Rutgers Center for Tobacco Studies) is undergoing dynamic and transformative growth. The Rutgers Institute for Nicotine and Tobacco Studies is one of the nation’s leading tobacco focused research centers and its faculty have received over $50 million in extramural funding over the past two decades. The Institute’s efforts are focused on their mission of reducing and ultimately eliminating, tobacco-related morbidity and mortality.
Five Centers or Programs currently operate at the Institute including a Tobacco Center for Regulatory Science, the Center of Excellence for Rapid Surveillance of Tobacco, the Tobacco Dependence Program, a Tobacco Industry Marketing Program, and a Tobacco Control Law & Policy Resource Center.

Posting Summary

Rutgers is seeking an Administrative Coordinator II for the Institute for Nicotine and Tobacco Studies, located in New Brunswick, NJ. The Administrative Coordinator II performs a wide variety of administrative services within the Institute for Nicotine and Tobacco Studies ( INTS ). The position will be a part of the central administrative team and will coordinate office support operations.

• Provides administrative support for INTS and its faculty. Troubleshoots and assists staff and faculty with issues related to university administrative systems.
• Prepares travel advances/expenses, purchase orders, and check requests. Maintains records of fiscal expenditures, ensures all required documentation (quotes, contracts, SOW , ICED , Waiver of Bid forms) are properly submitted. Monitors purchase orders and tracks invoice payments.
• Communicates with faculty, staff and vendors regarding invoices, payment status, and procurement documentation.
• Expedites and coordinates services such as maintenance, service and repairs, supplies and mail.
• Oversees the maintenance of departmental records and ensures that files and record keeping systems meet the needs of the department.

FLSA

FLSA Exempt

Grade

Grade 19S

Salary Details

Salary Details $54,196 - $64,635

Minimum Salary

Minimum Salary

Mid Range Salary

Mid Range Salary

Maximum Salary

Maximum Salary

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Working Hours 37.50

Standard Hours

Standard Hours 37.50

Daily Work Shift

Daily Work Shift Day

Work Arrangement

Union Description

Union Description HPAE 5094

Payroll Designation

Payroll Designation People Soft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Bachelor’s Degree plus one (1) year of administrative experience in a government agency, university setting or large business office.
• Equivalent experience, education and/or training may be substituted for the education requirement.
• Must be highly proficient in computer applications as required by the department, specifically Marketplace, Peoplesoft, PCard utilization, Concur Travel, and Expense Management.
• Must have excellent communication skills.

Preferred Qualifications

Physical Demands and Work Environment

Special Conditions

Posting Number

Posting Number 26ST1766

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Downtown New Brunswick

City

State

State NJ

Position Information Recruitment/Posting Title…