Program Coordinator

Position Details

Recruitment/Posting

Title:

Program Coordinator I

Job Category: URA-AFT Administrative

Department: Chemical Biology

Overview: Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting

Summary:

Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Ernest Mario School of Pharmacy. This important position serves as confidential Program Coordinator I to Dr. Renping Zhou, Professor and Associate Dean of Research and provides critical support for all of Dr. Zhou's scholarly activities, such as his activities as Associate Dean of Research to the Ernest Mario School of Pharmacy.

The activities include gathering, composing and editing technical correspondence and reports to the Dean and members of the Pharmacy community; scheduling, setting up zoom meetings and moderating the EMSOP Basic and Clinical Research Forum, assisting Associate Dean with collaborative pilot projects and grant submission and overseeing faculty research space in conjunction with research data in RAPSS and reporting to RBHS Chancellor's Office and Administration.

In addition, the incumbent will assist the department business manager with ordering of lab supplies and equipment, tracking deliveries and payments, organizing, coordinating departmental faculty meetings and research seminars and fulfilling payroll responsibilities and other administrative duties assigned by the business manager.

Among the key duties of the position are the following:

• Coordinates Dr. Zhou's communications and correspondence with scientists, colleagues, and students.
• Manages and arranges Dr. Zhou's daily schedule and appointments and handles inquiries regarding Dr. Zhou.
• Coordinates all visiting scientists and visitors for Dr. Zhou's activities as Associate Dean.
• Coordinates all delegations and meetings initiated by Dr. Zhou.
• Coordinates, processes, and proofreads academic materials and reports for Dr. Zhou's responsibilities as Associate Dean.
• Makes corrections when necessary to ensure accuracy in presentations.
• Schedules, sets up zoom meetings and moderates the EMSOP Basic and Clinical Research Forum.
• Assists, coordinates, and processes grant pilot project proposals and applications.
• Coordinates and arranges invited speaker visits (arranges date of visit, makes travel arrangements, and prepares itineraries).
• Achieves a high level of proficiency in software programs to complement the presentation of Dr. Zhou's work keeping up to date with program enhancements.
• Achieves high level of accuracy in printing, grammar, and style.
• Assists Dr. Zhou with reviewing faculty research space in conjunction with research data (grant submission and awards) and reports to RBHS Chancellor's office and administration.
• Oversees and manages the ordering of supplies and equipment for the department ensuring that supplies and equipment are ordered properly, orders are tracked and received, and invoices are paid in a timely manner allowing the department to run efficiently on a daily basis.
• Trains laboratory staff to use Marketplace to assist with submitting supply orders.
• Keeps up to date with allowable spending on all accounts.
• Follows up on open purchase orders ensuring all expenses are paid within the fiscal year or grant period.
• Coordinates and arranges monthly Faculty Steering Committee Meetings, in-house research seminars and presentations by faculty members and students.
• Coordinates with the faculty, graduate students and staff in the department regarding seminar and meeting announcements.
• Processes payroll for hourly employees and graduate and undergraduate students in the Peoplesoft payroll system.
• Processes salary reallocations and new employee charging instructions in…