Business Assistant; Temporary

Overview

Rutgers, The State University of New Jersey is seeking a Business Assistant (Temporary) for The Douglass Developmental Disabilities Center at the Graduate School of Applied and Professional Psychology (GSAPP).

• Provides financial and accounting support; analyzes data and prepares and monitors financial documents/data and reports.
• Assists with analyzing revenues and expenditures, developing budget proposals and projections.
• Prepares expenditure analyses, prepares spreadsheets, and reconciles monthly expenditure reports.
• Ensures that actions have appropriate documentation, justification, backup and approval.
• Interacts with department personnel to obtain fund sources and details supporting purchases, travel and expense reimbursement requests and other financial actions.
• Reconciles all travel charges using internal databases and University Cornerstone applications (Expense Management, RU Marketplace, Financial Management).
• Maintains accurate and reliable financial records; implements systems as necessary to facilitate reporting on account statuses. Reviews accounts to ensure actions are correctly posted.
• Assists with preparation of financial and salary analyses and reports for the immediate supervisor on a regular basis.
• Prepares Journal Entries utilizing proper departmental accounts.
• Acts as back‑up for implementing purchase orders and requisitions, travel reimbursement, and human resources processes. Provides office support.

• Bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of accounting, finance, business administration, office administration, organization, coordination, facilitation, and/or bookkeeping.
• Must be proficient in Microsoft Excel.

$20 - $27 hourly

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

• Resume/CV
• Cover Letter