Senior Department Administrator, SPVR

Senior Department Administrator, SPVR

Rutgers, The State University of New Jersey is seeking a Senior Department Administrator for the Music Department, Mason Gross School of the Arts (MGSA). Reporting directly to Director of Music Department and dotted line reporting to MGSA Associate Dean for Finance & Administration, serves as the chief non-academic officer for the Music Department. Among the key duties of the position are the following:
Provides administrative leadership in department accounting and budgeting, purchasing, personnel and payroll, facilities coordination, events, and all administrative, operational, and financial functions. Manages departmental accounts, unrestricted and restricted accounts, including and not limited to, faculty research funds and grants, gifts, and endowment. Builds and oversees a team of staff and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders.

FLSA
- Exempt

Grade - 06

Salary Details

Minimum Salary -

Mid Range Salary -

Maximum Salary -

Offer Information
- The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
- Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status
- Full Time

Working Hours - 37.5

Standard Hours - 37.50

Daily Work Shift
- Day

Work Arrangement
- This position requires a fully on-site work arrangement.

Union Description
- Admin Assembly (MPSC)

Payroll Designation
- People Soft

Seniority Unit

Terms of Appointment
- Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience
- Bachelor's degree in business, or a related field, and at least five years of financial management experience, preferably in a non-profit or higher education setting.

Certifications/Licenses

Required Knowledge, Skills, and Abilities
- Outstanding organizational, leadership, communication, and management skills. Strong attention to detail and commitment to accuracy, balanced with an ability to meet deadlines. Outstanding multi-tasking and strategic planning skills. Must be trustworthy and able to effectively represent the university to external individuals and groups. Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports.

Ability to maintain a high degree of confidentiality.

Preferred Qualifications - MBA strongly preferred. Experience in a higher education setting. Experience with Oracle Cloud financial management, Jaeggar Marketplace, and Concur Travel and Expense Management.

Equipment Utilized
- Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS, RAPSA, Researcher's Dashboard, HCM, ECRT, MGSA appointments system, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment
- Fast paced, deadline driven work environment. Department physical footprint is spread across multiple buildings on the Douglass campus. Frequent travel from building to building is required. Occasionally travels to other New Brunswick campus for meetings.

Special Conditions

Posting Details

Posting Number - 26ST1679

Posting Open Date - 08/28/2026

Regional Campus
- Rutgers University-New Brunswick

Home…