Administrative Paid Assistant Production Manager State Theatre Brunswick, NJ

State Theatre New Jersey
New Brunswick, NJ
US

Reports To:

Production Manager

Description : T h e Assistant Production Manager is respon sible for providing administrative and logistical support for the Production Manager . They will track spending and inventory , prepare statements , and help coordinate mainstage logistics, with activities such as catering, hospitality, and parking. Addition all y, in coordination with the Director of Special Event s , the Assistant Production Manage r will act as the technical representative for the Studio space, and coordinate needs for the events in that space.

Dutie s and Responsibilities:

A ssist the Production Manager in preparation of paperwork, such as settlement documents , spending statements, schedules , HR paperwork for Production , and inventory controls .

Make the logistic a l arrangement s fo r h o u s ing , m ea l s, t ra n s portation , and in-theatre h os pit a li ty .

Perform data entry for IATSE payroll, both online and in local systems .

Act as the Production representative for the main stage in the absence of the Production Manager.

Act as the Production representative for Studio space — including but not limited to, community events, performances, meetings & rental events .

Coordinate IATSE personnel needs for events.

Assist with setup of space, including arraigning for rental needs and coordination with the Director of Event S ervices.

Troubleshoot logistic and production issues.

Prepare, dis tribute, and track all appropriate paperwork.

Attend all necessary internal and external meetings as a representative of the Production Department.

Other duties as assigned.

Required Qualifications:

Bachelor’s degree or equivalent work experience in related position

Strong interpersonal and cultivation skills

Strong organizational and problem-solving skills

Ability to manage a variety of assignments concurrently and meet multiple deadlines

Ability to work a varied schedule to include nights and weekends as dictated by the performance schedule

Working knowledge of Microsoft Office products with emphasis on Excel , Word , and Adobe Acrobat , both working with existing documents & templates, and creating new documents as needed and discussed with management.

Preferred Qualifications:

1+ years of production management experience.

Detail oriented and self-motivated .

Ability to work independently on tasks.

Work well with teams and individuals with a range of experiences.

Experience with live entertainment operations and logistics.

Aug 26, 2026 -

$40,000.00 – $40,000.00 per year

• NON-UNION