Account Assistant

Location

New Castle, DE

Accounting Specialist (AP/AR – Logistics) (English/Spanish Required)

Port to Port International is seeking a highly organized, detail-oriented, and experienced Accounting Specialist to support our accounting operations in a fast-paced logistics environment.

This is a fully onsite position based in New Castle, DE.

This is a hands‑on role responsible for managing high-volume transactions across accounts payable and accounts receivable, ensuring accuracy, timeliness, and strong financial controls in daily operations.

The ideal candidate is self‑sufficient, able to step in quickly, take ownership of responsibilities, and work independently with minimal training. This role requires someone who thrives under pressure, operates with a strong sense of urgency, and consistently delivers accurate results in a deadline‑driven environment.

This position also requires daily communication in both English and Spanish with vendors, clients, and internal teams.

• Process and oversee high-volume accounts payable invoices, ensuring accuracy and proper approvals
• Maintain and reconcile accounts payable records and vendor statements
• Take ownership of vendor communication, resolving discrepancies and payment issues efficiently
• Prepare and issue customer invoices and support accounts receivable functions
• Assist with collections and proactively follow up on outstanding balances
• Support and contribute to month-end closing activities, including reconciliations and reporting
• Maintain accurate and organized financial records and documentation
• Collect and maintain vendor documentation, including W-9 forms
• Monitor vendor accounts to ensure proper payment terms and compliance
• Collaborate with operations and internal teams to ensure accurate billing and cost tracking
• Identify process improvements and support efficiency in accounting workflows
• Provide bilingual (English/Spanish) communication support across departments

• Associate’s degree or higher in Accounting, Finance, or a related field preferred (or equivalent work experience)
• 3–5+ years of strong hands‑on experience in accounting, accounts payable, accounts receivable, or similar role
• Proven ability to manage high-volume transactions with speed, accuracy, and minimal supervision
• Ability to take ownership of responsibilities and work independently with limited training
• Experience working in a fast-paced, deadline-driven environment required
• Bilingual in English and Spanish (written and spoken) required
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines consistently
• Strong communication and problem-solving skills
• Proficiency in Microsoft Excel
• Experience with accounting or ERP systems (Quick Books, Sage, or similar) preferred
• Experience in logistics, transportation, or supply chain environment strongly preferred

This position requires a hands‑on individual who is comfortable working in a fast-paced logistics environment with high transaction volume, tight deadlines, and a high level of accountability.

Salary based on experience and qualifications. Competitive compensation offered for candidates with strong Paylocity experience.

Port to Port International offers a comprehensive benefits package including:

• Medical insurance
• Dental and vision coverage
• 401(k) plan
• Paid time off (PTO)
• Paid holidays
• Opportunities for growth and advancement