District Registrar - Secretary

District Registrar – Secretary

Position Type:
Secretarial Support / Secretary

Date Posted: 5/26/2026

Location:

Administrative Building

Date Available:

07/01/2026

Closing Date: 06/02/2026

Reports to:

Coordinator of Enrollment Operations

Start Date:

July 1, 2026

Location:

Centralized Registration

The District Registrar is responsible for overseeing the registration process for all incoming students within the district. This position involves managing student enrollment, ensuring accurate and timely data entry, and maintaining comprehensive student records. The registrar works closely with district and school administration, staff, and families to facilitate smooth transitions for new students, verify required documentation, and address any issues related to student registration.

The ideal candidate will be detail‑oriented, possess strong organizational skills, and have experience working in an educational environment.

• High school diploma or equivalent
• Previous experience in student registration or administrative support in an educational setting preferred
• Acceptable criminal background report and no entries on the Child Abuse Registry
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Experience operating office equipment, information systems, and databases
• Proficient in Zoom and Google Applications
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to handle sensitive information with confidentiality and professionalism
• Experience with student information systems, preferably Infinite Campus

• Frequently communicate by phone, in writing, and in person with staff, parents/guardians, community members, and agency representatives on complex and sensitive matters.
• Implement and maintain all office record‑keeping systems.
• Maintain a database (Infinite Campus, Data Service Center, DELSIS) and use both computer and manual filing systems to allow efficient collection, retention, and retrieval of information and related forms.
• Oversee the entire registration process for all incoming students, ensuring accurate and timely enrollment across district schools.
• Review and validate all required documentation from students and parents, such as proof of residence, immunization records, and academic transcripts, ensuring compliance with district and state policies.
• Enter and update student data into the district’s student information system, maintaining up‑to‑date and complete student records.
• Communicate with families to provide guidance on the registration process, inform them of necessary documents, and answer questions related to student enrollment.
• Ensure all student registrations comply with district policies, state regulations, and data privacy laws.
• Work closely with school administrators and staff to facilitate proper placement of students in appropriate grade levels and classrooms.
• Assist in organizing and coordinating new student orientation and onboarding activities to ensure a smooth transition for new students into the district.
• Address and resolve any registration‑related issues or concerns from families, schools, or other district departments in a timely manner.
• Ensure all incoming student data is accurately archived and maintained for future reference, transfers, or updates.
• Track and manage enrollment deadlines and ensure timely processing of all registrations to meet district timelines.
• Assist with other administrative tasks related to student registration, including preparing and distributing necessary forms, documents, and communication materials.
• Maintain strict confidentiality of all student information and ensure all data is stored and transmitted securely in compliance with relevant laws and regulations.
• Coordinate with special education departments, ESL programs, and other specialized services to ensure students with specific needs are properly registered and placed.
• Maintain Notary certification.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations…