Administrative Assistant

Administrative Assistant I

Location:

Indian River High School, Indian River School District.

Date Available:

Summer 2026.

• Minimum of a High School Diploma or GED, Associate's Degree preferred.
• Bilingual Spanish strongly preferred.
• Infinite Campus knowledge & training strongly preferred.
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Ability to coordinate workload to meet established schedules and deadlines.
• Demonstrates ability to make decisions, work under pressure, and exercise good judgment, discretion, and confidentiality.
• Proficient computer skills including experience with MS Word, Quicken, Excel or other district approved programs.
• Clean Criminal Background Check, TB test, and Child Protection Registry clearance must be completed prior to start of employment.

• Provide clerical, secretarial, and administrative assistance to school administrators, conveying information regarding school functions and procedures; support services for students, parents, and employees.
• Compose correspondence, reports, and other written documents.
• Communicate positively to all staff, parents, and community members through phone calls, emails, and visitor greetings.
• Maintain a calendar and/or schedule for administrators; may also be responsible for scheduling building use.
• Open, sort, prioritize mail and other communication and redirect to appropriate individuals.
• Operate, maintain, and train staff on appropriate office equipment.
• Complete registrations for new students and maintain student information in Infinite Campus.
• Coordinate transportation arrangements for daily student transportation and school field trips or events.
• Track student attendance and prepare related reports.
• Maintain and document monthly reports for Student Count and Unit Count.
• Serve as the school choice liaison by assisting families with applications and collaborating with district office staff to process school choice requests.
• Provide support, function as a liaison, and work cooperatively with staff and the school community.
• Assist administrators in designated routine administrative tasks or other duties as assigned.
• Communicate and help coordinate McKinney Vento Services.
• Coordinate teacher/para coverage with guidance from building administration.

The Indian River School District is an Equal Opportunity Employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services based on any characteristic prohibited by law.