Executive Assistant This position is EXEMPT from Merit System

Summary Statement

The Executive Assistant provides high-level, confidential executive and operational support to the Insurance Commissioner and serves as a key member of the Commissioner's senior management team. The position exercises considerable independent judgment, discretion, initiative, and accountability in managing sensitive, complex, and time-critical matters for the Commissioner and the Delaware Department of Insurance.

The Executive Assistant provides high-level, confidential executive and operational support to the Insurance Commissioner and serves as a key member of the Commissioner's senior management team. The position exercises considerable independent judgment, discretion, initiative, and accountability in managing sensitive, complex, and time-critical matters for the Commissioner and the Delaware Department of Insurance.

The incumbent serves as a primary liaison between the Commissioner and the Governor's Office and Cabinet, General Assembly, federal and state officials, stakeholders, industry representatives, media, and the public. The position researches and coordinates responses to constituent concerns, legislative requests, and other matters requiring executive-level attention and provides recommendations on administrative, operational, policy, constituent, and communications matters.

The incumbent manages the Commissioner's calendar, meetings, hearings, events, speaking engagements, briefings, and statewide, national, and international travel, ensuring the Commissioner is prepared with appropriate agendas, background materials, speeches, talking points, and other information. The position also manages correspondence and communications, coordinates follow-up, and may oversee the workflow of the Commissioner's Office support staff.

Work is performed with minimal supervision. The incumbent anticipates needs, resolves problems, coordinates activities, and keeps the Commissioner informed of significant issues, risks, and emerging concerns while maintaining strict confidentiality and professionalism.

This position serves at the pleasure of the Insurance Commissioner. While generally operating during the State's normal business hours, rare occasions may require slight variations to the hours of work.

Essential functions are fundamental duties of the position. This list is not intended to be exhaustive, and employees may perform other related duties as assigned.

• Provides high-level executive and operational support to the Insurance Commissioner and serves as a liaison with government officials, legislators, stakeholders, industry representatives, media, employees, and the public.
• Handles inquiries, complaints, constituent concerns, legislative requests, and sensitive or high-profile matters; research issues, coordinates responses, monitors follow-up, and escalates matters as appropriate.
• Provides guidance and recommendations to the Commissioner regarding administrative, operational, policy, constituent, and procedural matters and identifies emerging issues, risks, and potential problems.
• Researches and analyzes information from multiple sources and prepare executive briefings, reports, recommendations, correspondence, presentations, speeches, talking points, and other materials.
• Manages the Commissioner's calendar and coordinates meetings, conferences, hearings, events, appearances, speaking engagements, briefings, and travel, including required authorizations and State credit card reconciliation.
• Screens and prioritizes correspondence, telephone calls, email, and other communications; coordinates follow-up and ensures matters are appropriately routed.
• Maintains confidential records and information and coordinates the workflow of the Commissioner's Office support staff to promote effective office operations.
• Prepares and coordinates the Commissioner's annual financial disclosure and other required executive-level filings and documentation.
• Assists with Department policies, procedures, initiatives, and operational improvements.
• Performs other related duties as required.

• Knowledge of the Department of Insurance, Delaware State Government, and applicable federal and state laws, rules, regulations, policies, and procedures.
• Knowledge of executive office administration, constituent services, legislative relations, policy administration, and public communications.
• Skill in providing high-level executive support and anticipating the needs and priorities of a senior executive.
• Skill in researching, analyzing, and evaluating information and preparing clear, accurate, and professional executive materials.
• Skill in managing complex calendars, meetings, events, travel, multiple priorities, deadlines, and stakeholders.
• Skill in establishing effective working relationships with elected officials, government executives, legislators, agency leadership, stakeholders, media, employees, and the public.
• Ability to exercise independent judgment,…