Deputy Prothonotary position is exempt from Merit System

Summary Statement

Assist the appointed Prothonotary with the administrative responsibilities associated with the efficient execution of all office functions and the quality operation of all departments, including performance assessment, hiring and training staff as required, assisting attorneys and the public in resolving problems as necessary and performs all official functions of the Prothonotary as delegated. Establish and implement office policies and procedures, and monitor compliance with stated goals and objectives for the Prothonotary Office.

Oversees the preparation of monthly performance and statistical reports for the purpose of production analysis.

Assist the appointed Prothonotary with the administrative responsibilities associated with the efficient execution of all office functions and the quality operation of all departments, including performance assessment, hiring and training staff as required, assisting attorneys and the public in resolving problems as necessary and performs all official functions of the Prothonotary as delegated. Establish and implement office policies and procedures, and monitor compliance with stated goals and objectives for the Prothonotary Office.

Oversees the preparation of monthly performance and statistical reports for the purpose of production analysis.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Assists the Prothonotary with the highly responsible and complex administrative work involved with the total operations of the office.
• Responsible for directing the daily operations, work performance, assignment progress and workload completion of several operational units within the Prothonotary Office.
• Direct the activities of several operational units and/or programs in Sussex County Prothonotary to ensure effective application of Court rules, policies, and procedures.
• Provides managerial and administrative direction to department supervisors in meeting the Court’s operational goals and objectives.
• Must be able to make quick but sound administrative decisions.
• This position is the Sussex County Department of Corrections contact person regarding commitment and release issues and must immediately follow-up on these requests.
• Assists the Sussex County Prothonotary and supervisors in planning, reviewing, and managing the Court’s automated systems.
• Ability to communicate effectively, orally and in writing, and to establish and maintain effective work relationships with superiors, subordinates, Judges, offenders, attorneys, pro se litigants, and criminal justice and agency heads.
• Confers with Judges, Commissioners, attorneys, litigants, government officials and the general public about Superior Court policies and procedures to ensure adequate level of services are being provided or to respond to unusual circumstances or demands.
• On a monthly basis, this position generates the reports to prepare the criminal statistics, follow-up on the monthly sentencing report, update the Judges’ calendars and assist with the civil statistical spreadsheet preparation.
• Attend statewide meetings to review and develop procedures on a statewide basis to ensure best business practices and compliance with rules, laws, and regulations.
• Acts on behalf of the Prothonotary in their absence as required by Title 29 Section 903B.
• Ability to identify and analyze problems/needs/issues and assess the impacts.
• Performs related work as required.