Executive Assistant

Executive Assistant# Executive Assistant New Castle, PA 16101## Overview Salary Range $72,000.00 - $95,000.00

Level Experienced Position  Type Full Time

Travel Percentage Negligible Category Admin  - Clerical## Description
** About Pyrotecnico
** For more than a century, Pyrotecnico has been engineering moments of celebration and wonder. We are the people and the pride behind world-class fireworks displays, breathtaking drone light shows, and the special effects that give live events their most electrifying moments.

Every great show is built by people who care deeply about every detail, every effect, and every moment. At Pyrotecnico, that's exactly who we are. If you thrive on big ideas and bold productions, you’ll feel right at home.

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- ** Position Summary / Objective
** We are seeking a highly accomplished, proactive, and discreet Executive Assistant to serve as the primary administrative partner to our Executive Leadership Team. This is a fully on-site, full-time position based in New Castle, PA.The ideal candidate brings a polished professional background from a demanding, high-stakes environment, such as a financial institution, law firm, or corporate headquarters, and is accustomed to operating with a high degree of autonomy, confidentiality, and precision.

This individual will serve as a trusted extension of our senior executives, seamlessly managing complex schedules, cross-functional communications, and critical administrative functions with professionalism and poise.
** Role Responsibilities
*** The following duties represent the primary responsibilities of the role. This list is not exhaustive. The individual in this position will perform additional tasks as assigned, adhere to all provisions of the Employee Manual, and participate in company initiatives and projects.
*** Executive Support
*** Manage and coordinate complex, evolving calendars for members of the Executive Team, including scheduling internal/external meetings, resolving conflicts, and prioritizing requests aligned with organizational objectives.
* Serve as a primary point of contact between the Executive Team and internal/external stakeholders, including investors, clients, vendors, and department heads.
* Screen, triage, and respond to communications on behalf of leadership; draft high-quality memos, emails, and reports with accuracy and appropriate corporate tone.
* Anticipate the administrative and logistical needs of the executive team, preparing briefing documents, meeting agendas, presentations, and background materials ahead of key engagements.
** Travel & Logistics
*** Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
* Manage travel expense reporting and reconciliation in a timely and accurate manner.
* Anticipate and resolve travel disruptions or schedule conflicts with minimal direction.
** Meeting & Event Coordination
*** Organize and coordinate meetings, leadership team meetings, and executive off-sites, including preparation of agendas, logistics, and post-meeting documentation.
* Record accurate meeting minutes and track action items to ensure timely follow-through.
* Plan and execute executive-level events, dinners, and client engagements as needed.
** Administrative Operations
*** Manage confidential documents, contracts, and sensitive organizational information with strict discretion.
* Liaise across legal, finance, HR, and operations teams to drive information flow and ensure executive initiatives are moving forward.
* Handle special projects and strategic administrative tasks as assigned by the leadership team.
** Work Environment
** This is a fully on-site position at our New Castle, PA headquarters.
** Physical Demands
** This role involves mostly office work, including sitting, standing, walking, and using hands for typing and handling documents. Occasional lifting of light items may be required.
** Position Type / Expected Hours of Work
** Regular business hours apply, with flexibility expected as executive schedules demand. Some evening and weekend availability may be required to support time-sensitive matters or…