Executive Assistant – Founder's Office

Position:
Executive Assistant – Founder's Office

Location:

New Delhi
Travel:  Candidate should be open to travel
Industry :
Preferably from Hotel or Hospitality industry

Role Overview
We are looking for a highly organized and proactive  Executive Assistant  to work closely with the Founder and support strategic initiatives, stakeholder management, and day-to-day executive operations. The role requires someone who can manage multiple priorities, handle confidential matters, and effectively coordinate with senior stakeholders including  government officials, ministries, and regulatory bodies .

Key Responsibilities
Executive & Operational Support
Manage the Founder’s calendar, meetings, appointments, and travel arrangements.
Coordinate internal and external meetings, prepare agendas, briefing notes, and follow-up on action items.
Draft and manage professional communication including emails, reports, presentations, and correspondence.
Provide administrative and operational support to ensure smooth day-to-day functioning of the Founder’s office.
Government & Stakeholder Coordination
Liaise and coordinate with  government officials, ministries, regulatory authorities, and public sector stakeholders .
Prepare briefing documents, talking points, and background notes for meetings with government bodies and senior officials.
Track and follow up on discussions, approvals, and engagements with government stakeholders.
Project & Strategic Support
Support special projects led by the Founder and track progress against timelines.
Assist in coordinating cross-functional initiatives and ensuring timely execution.
Conduct basic research, gather information, and prepare reports for strategic discussions.
Event & Meeting Management
Plan and coordinate high-level meetings, official engagements, and events.
Arrange logistics including venues, travel, documentation, and stakeholder coordination.
Confidentiality & Administration
Handle sensitive and confidential information with the highest level of discretion.
Maintain organized records, documentation, and communication logs.
Requirements
Graduate in Business Administration or a related field (preferred).
5–10 years of experience as an Executive Assistant / Executive Office role , preferably supporting senior leadership.
Experience interacting or coordinating with Government Ministries, Officials, or Public Sector Bodies is mandatory.
Excellent verbal and written communication skills.
Strong organizational, multitasking, and time-management abilities.
Proficiency in MS Office (Word, Excel, PowerPoint) and presentation preparation.
Ability to work in a fast-paced environment and manage changing priorities.
High level of professionalism, discretion, and attention to detail.