Accounts Payable Coordinator | Year Round

Overview

The Accounts Payable Coordinator is responsible for processing purchase requisitions, verifying invoices and statements, handling vendor inquiries, and processing payments. This role supports a customer‑focused organization by ensuring timely voucher processing to keep guests satisfied.

• Process all incoming accounting department mail.
• Review purchase requisitions and confirm invoices.
• Reconcile monthly vendor statements.
• Prepare and input all invoices into the Nav Finance Accounts Payable system for payment.
• Maintain the electronic requisition system through Concur.
• Maintain all accounts payable records.
• Process vendor payments weekly and on demand.
• Coordinate with the Controller and Corporate Accounting on all cash requirements for the weekly check run.
• Troubleshoot all vendor inquiries.
• Issue yearly 1099s to vendors.
• Responsible for all accounting department office supplies purchases.
• Perform month‑end closing responsibilities including reconciliation of the Accounts Payable subsidiary ledger.
• Prepare an electronic copy of all accounts payable documentation for storage.
• Assist managers and supervisors with the investigation of any accounts payable related issues.
• Assist with cash room duties and special projects, as assigned.

Protect the safety of self, co‑workers, and Loon Mountain guests at all times. Report any potentially harmful equipment or situations to the immediate supervisor without delay. Report safety‑related accidents and incidents at once to the immediate supervisor. Follow all company and department safety policies and procedures.

There are no supervisory responsibilities associated with this position.

• High School Diploma or GED required with multiple years of experience. Experience in accounts payable preferred.
• Strong computer and data entry skills. Detail oriented, well organized, and excellent time management skills.
• Independent worker who needs minimal supervision, strong interpersonal skills, and ability to work in a fast‑paced environment and adapt to change.
• Knowledge of Microsoft Office applications including Excel.
• Concur experience a plus.

Ability to read, write routine reports and correspondence, and present business materials.

Ability to apply basic math skills including calculating figures and amounts such as discounts.

Ability to review reports, spreadsheets, inventories and bookkeeping skills; define problems, collect data, establish facts, and draw valid conclusions.

General knowledge of computers. Proficient with Microsoft Excel and Microsoft Word.

The employee is regularly required to use hands to finger, handle or feel and talk or hear. The employee frequently is required to sit or stand for long periods of time; occasionally required to stand, walk, reach with hands and arms; must occasionally lift and/or move up to 25 pounds. Specific vision abilities include viewing a computer monitor for up to eight hours per day.

Guest service and communication skills required for working with team members with Concur and payable issues and outside vendors.